Vixxo is seeking a full-time Construction Project Coordinator based at our headquarters in either Chicago, IL; Colwich, KS; Hartford, CT; or Scottsdale, AZ.

THE ROLE

The Project Coordinator works closely with the Director of Construction and Senior Project Manager to ensure the team delivers upon the objectives set for that customer group. The Coordinator is responsible for the daily data management of location projects, schedules, equipment schedules, data integrity, and all other data attributes associated with these actions. 

WHO WILL LOVE THIS JOB

An organized team-player, you have the discipline and creativity to turn ideas in to a project plan based on business goals and execute it in a timely manner. A creative problem solver, you are energized by roadblocks and have a knack for troubleshooting problems in stride and solving them in a calm, cool, and collected manner. A task-oriented doer, you find deep satisfaction from independently checking things off your to do list.

TOP 3 RESPONSIBILITIES

Document management including preparation of project-related correspondence, distribution and tracking of project related technical materials, process technical product and shop drawings and submit electronically   Vendor Management support including producing purchase orders, vendor follow up, process and track invoices, and update project schedules  Maintain all project logs utilizing Word documents and Excel spreadsheets, or Smartsheet, assist in tracking and review of change orders. Updating contract documents during construction. Manage and track lien waivers. Produce closeout manuals.

QUALIFICATIONS

2+ years of comprehensive construction project experience  Strong knowledge of Microsoft Office products including Word, Outlook, Smart Sheets and Excel (including ability to filter data, create formulas, manipulating and using tables). Sense of urgency – able to operate in fast-paced, changing environment while moving multiple priorities forward High level of professionalism (ability to communicate effectively, both written and oral skills. And create a strong sense of cooperation and teamwork with both internal and external customers.)

WHY VIXXO

Vixxo wants your ambition, your experience, your talent, and what makes you unique. We may have a place for you on one of our many teams, all dedicated to facilities management for some of your favorite retail, grocery, restaurant and convenience market brands. 

Just like you would, we hold ourselves accountable for growing the company and meeting aggressive goals. We also work equally as hard at growing our corporate culture, which includes Vixxo’s commitment to diversity and the fact great minds think differently.