Welcome page Returning Candidate? Log back in! Project Coordinator / MSHN Project Coordinator Job Locations US-OR-Portland Requisition ID 2024-32691 Position Category Administrative/Office Support Position Type Regular Full-Time Job Type AFSCME union represented Department Institute on Development and Disability (IDD) Salary Range Commensurate with experience, education and internal equity. Minimum: $35.46, Midpoint: $42.07, Maximum: $48.68 per hour. FTE 1.00 Schedule Duties will be performed by telework and on-site in OHSU offices, clinics, and regional HTC locations. Occasional travel required. Hours 40 hrs per week; 1.0 FTE HR Mission School of Medicine Drug Testable No Function/Duties of Position

The Hemostasis and Thrombosis Center is the regional core center for the Mountain States Hemostasis Network (MSHN) region, which consists of eleven HTCs across ten states. The MSHN Project Coordinator is responsible for coordinating, executing, and monitoring administrative tasks for projects that support the mission to provide state-of-the-art, culturally sensitive, family centered care to individuals and families with bleeding and clotting disorders at all 11 Regional Hemophilia Treatment Centers (HTCs). This position facilitates scheduling to assure timelines for MSHN Region grant deliverables are met and works under direction of the Principal Investigator/ Regional Director and MSHN Regional Administrator.

 

The ideal candidate will be a highly organized professional with excellent interpersonal skills. The candidate will be able to problem solve both independently and through consensus building.

 

Project Coordination

Coordinate scheduling of regional site visits for Regional Director, Regional Medical Director, Regional Administrator, and Subrecipient HTC, including flights and lodging when applicableCoordinate technical assistance meeting times as requestedCoordinate regional workgroup and community of practice scheduling as requestedFacilitate cross-organization scheduling for routine and ad hoc technical assistance meetings, both in person and virtualCoordinate and track grant deliverable schedules with regional HTCs, including report due dates and reminders, and provides updates to regional leadershipFacilitate charge reconciliation and reimbursement for MSHN regional team and external Subrecipient HTC stakeholders when appropriateRecord and disseminate meeting minutes for MSHN Regional Executive Committee, MSHN QI, and other workgroup meetings as assignedIn collaboration with MSHN Regional Administrator, execute MSHN Quality Improvement workgroup tasksMonitor shared inbox and maintain regional distribution lists

MSHN Education Webinars and Meeting Organization

Create, maintain, and follow standard vendor proposal review, including but not limited to venue, catering, AV, lodging, and continuing educationFacilitate vendor proposal discussion and gain consensus with regional team for selectionSupport guest speakers and lecturers, including facilitation of speaker fee when applicableCoordinate vendor contracts through internal OHSU systemsDevelop in-person and virtual training events in consultation with Regional Director and Administrator and facilitate discussion to define conference goals, scope, and deliverable assignmentsDevelop, update, and maintain timeline for all conference and educational meeting plansTrack progress and planning milestones with regional leadershipFacilitate continuing education credits for conferences with third party vendors and collect required documentation from speakers in accordance with vendor and meeting timelinesMonitor expenses and maintain auditable tracking mechanismsCreate post-event summary and facilitate written and verbal review; to include financial accounting by number of attendees, travel cost by organization, venue cost, F&B cost, and narrative with additional notesCoordinate and manage vendor expectations through all steps of planning through event close outManage MSHN Educational Webinar Series to ensure HTCs meet requirement for annual education webinar facilitation, communicate with and schedule webinar in partnership with facilitating HTCSet up webinar sessions and disseminate invitations to regional personnel

Project Monitoring

Schedule and monitor deadlines for regional leadership to deliver post-site visit summaryCreate and maintain calendar of grant deliverable due datesRun weekly stand-up meetings with regional team to maintain project timeline accountability and visibility for upcoming prioritiesSchedule, maintain, and monitor timelines for review of regional education documents, regional policy and procedures and engage responsible stakeholders to initiate reviewMaintain schedule of grant deadlines for federal progress reporting and ensure all meetings are in alignment with project timelinesMonitors MSHN Work Plan timeline progress and communicates status with Regional Director and Regional AdministratorMaintain and monitor financial and budget details, including due dates and reminders

Marketing

Maintain MSHNetwork.org; to include but not limited to publishing education document templates, publishing recorded webinars, maintaining calendar of events, and user maintenance Required Qualifications A Bachelor's degree in Business Administration, Management, Public Administration or a closely related field may be substituted for up to two years of the required experience. Four years of experience as an executive assistant, administrative analyst, researcher or administrative officer which included administrative duties, provision of technical assistance, or operations review.  Two of the required years must have included administration or oversight of an on-going project or program.Note: there is no substitution for the two years of administrative experience.Exceptional organization and attention to detailExceptional interpersonal and written/ oral communication skills Preferred Qualifications Experience leading cross-functional projects in a healthcare settingExperience planning educational events in an academic medical center settingExperience working with the bleeding disorder communityKnowledge of and experience implementing project management toolsKnowledge of federal grant structuresDemonstrated ability to build consensus and awareness across teams while working independently Additional Details

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All are welcome Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.