Project Coordinator - Toronto, ON, Canada Toronto, ON, Canada Req #3979 Monday, February 10, 2025 At Diversified, we don't just follow tech trends - we set them by leveraging the best in technology and ongoing advisory services to transform businesses. Our comprehensive suite of solutions is engineered to help our clients build connections that make a difference – whether by inspiring viewers, engaging associates, motivating audiences, or streamlining and safeguarding operations. Our dedicated teams craft solutions experienced by millions every day including: + Fostering communication and collaboration within multi-national companies worldwide Founded in 1993, we’re a global organization serving local needs with associates worldwide. Learn more at onediversified.com (https://onediversified.com/eivind-sandstrand-vp-innovation-consulting-digital-solutions/) and follow us on LinkedIn (https://www.linkedin.com/company/diversified-/) and Twitter (https://twitter.com/diversifiedus) . What part will you play? The Project Coordinator (PC) is an integral member of the project team responsible for directing, organizing and controlling project activities. The Project Coordinator supports the logistics, planning and coordination throughout the project lifecycle. Project Coordinators will work with the Sales and Technical Operations teams and will assist with project kick-offs, equipment ordering/tracking, through project closeout procedures. This includes, but not limited to, creating project documents, coordinating vendors, tracking procurement, scheduling and attending project meetings, as well as other project related tasks. The Project Coordinator works closely with the Project Management and Technical Operations Teams to ensure project success. The Project Coordinator will also work closely with the coordination of various team members and stakeholders. What will you be doing? + Review customer purchase orders and contracts for compliance with Diversifieds policies and requirements. Coordinates with sales and PM to resolve issues. + Provides efficient, accurate and effective administrative and clerical support to the Tech Ops department + Provide general administrative support for Project Teams and local management + Coordinates with designated AR staff to initiate regular project billings per contract requirements and established billing rules. Including AIA billing documents if applicable. + Provides the most project support during the Initiating, purchasing and Closing Project Phases but is involved in the entire project lifecycle. + Assist in posting all critical project documentation on enterprise document management portals + Assist Project Managers in creating and initiating project change orders within our ERP. + Is the primary interface between the PM and the Procurement Group + Assist in the management of the Bill of Materials (BoM) for active projects + Working with Shipping & Receiving to help coordinate project deliveries + Coordinate onsite deliveries, inventory, and other onsite tasks as needed + Attends training classes as required by the needs of the department and assigned by management DAILY + Provide clerical support for project managers regarding equipment tracking, documentation logging and obtaining subcontractor/vendor quotes + Check on equipment delivery status for active projects and follow up with order entry on any missing POs, etc. + Provides efficient, accurate and effective administrative and clerical support WEEKLY + Attend project meetings and assist PM’s with meeting agendas and tasks MONTHLY + Organize monthly labor reports for active projects in the region + Reproduces needed forms for project preparation and service Complexity: The PC will receive initial project assignments from their supervisor/manager who works closely with the Technical Operations team. The PC is typically involved in administration of multiple projects at the same time. Although the PM has ultimate responsibility for a project the PC is responsible for the overall administration of all the details regarding the interface to our ERP and multiple aspects of coordination with a wide variety of stakeholders. The PC will maintain communication with their PM’s throughout their project work and general duties to ensure that all tasks are completed thoroughly. They need to know exactly where many projects are in their lifecycle and keep track of many project details and task needs. Decision Making Authority: The PC is responsible for providing project and clerical support for project managers and the Tech Ops team. He/she should work transparently with their management to manage their bandwidth and tasks, as well as understanding Diversified’s processes and procedures. The PC will always get direction from the PM’s and management on any difficult or unusual situations. Physical Working Environment: Work will be performed in normal office environment. On-site presence will be as needed by the project, usually this is an infrequent. While performing the duties of the job, frequently required to sit and talk or listen to others over the telephone and/or in person. The individual is regularly required to use their hands to finger keyboard and feel and reach with hands and arms. Specific vision abilities required for this job include close vision and the ability to adjust focus. What do we require from you? Education/Certifications: + High School diploma or GED + Two year technical/business degree or equivalent work experience preferred + AVIXA CTS Certification is desirable Required/Desired Knowledge, Experience and Skills: + 2+ years of experience in an administrative support role and/or projects-related role + Experience with MS Office suite of software products with an emphasis on MS Word skills + Familiarity with project management software, such as MS Project, is a plus + Experience at working both independently and in a team-oriented environment is essential + Technically competent with various software programs, such as Word, Excel, PowerPoint etc. + Effectively and accurately communicate relevant project information to the project team + Can conform to shifting priorities, demands and timelines through analytical and problem-solving capabilities + Reacts to project adjustments and alterations promptly and efficiently + Skills to elicit cooperation from a wide variety of sources and all departments within the company + Strong written and oral communication skill + Strong organizational skills + Adept at conducting research into project-related issues and products + Ability to prioritize and execute tasks in a high-pressure environment is crucial + Well organized with the ability to multi-task + Ability to work under the pressure of many simultaneous project needs To learn more about becoming part of the Diversified team, visit us at http://diversifiedus.com/about/careers/or email us at careers@onediversified.com. Diversified is an equal employment opportunity employer and all aspects of employment will be based on job requirements, individual qualifications, merit, performance and business needs. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability or any other applicable protected ground. We celebrate diversity and encourage people of all backgrounds to apply for available positions. Individuals needing assistance or an accommodation to complete an application due to a disability, may contact Human Resources atcareers@onediversified.com. Pay is based on several factors including market location and may vary depending on job-related knowledge, skills and experience depending on the position offered, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. Other details + Job Family Project Management + Job Function Project Support/Coordination + Pay Type Salary + Min Hiring Rate $52,000.00 + Max Hiring Rate $62,000.00 + Toronto, ON, Canada <