Job Posting Title:

Project Manager

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Hiring Department:

Department of Psychiatry

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Aug 31, 2025

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Location:

AUSTIN, TX

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Job Details:

General Notes

The Department of Psychiatry and Behavioral Sciences at the Dell Medical School is seeking a Project Manager. This is a grant funded position with an end date of 8/31/2025, renewable based upon availability of funding, work performance, and progress toward research goals.

Purpose

This position supports complex child and adolescent behavioral health programs and projects with large budgets and significant impact. The Project Manager oversees the initiation, daily management, and delivery of strategic projects. These programs address urgent mental health challenges and aim to improve the mental health care system in Texas for children and adolescents. The role requires specialized skills and collaboration with multiple departments and entities, including the University of Texas, hospital partners, and school districts. The Project Manager must have strong organizational skills, the ability to track and report critical information, prioritize responsibilities, and communicate effectively.

Responsibilities

Collaborates with faculty, associate directors, program administrators, and colleagues to manage, oversee, communicate, and evaluate projects using accepted project management methodologies and processes for the Child and Adolescent Behavioral Health and Texas Child Mental Health programs. Collaborate with colleagues to track and facilitate progress on yearly goals and priorities.

Develops project budgets, schedules, work plans, resource requirements, and cost estimates. Compiles and distributes project information, project status reports, and project budget expenditures. Reports regularly on the status of all work products to designated leadership.

Oversees and supports the implementation, efficacy, and utilization of project management tools and process such as, new training materials, intranet resources, Smartsheets, documentation, and other guidance. Works closely with the Director of Child and Adolescent Behavioral Health and their delegates to develop and manage projects in a project management software. Updates dashboards, as needed.

Monitors and manages project quality and cost to ensure that project deliverables are acceptable, fulfill the terms, and requirements of the project’s statute, Consortium and University policy, and defined specifications. Assists with developing criteria for evaluating programs, proposals, and other pertinent information related to project assignments. Plans and manages efficient project meetings and supports documentation and record keeping.

Collaborates with team members and project stakeholders to identify potential risks and difficulties and facilitates the design of mitigation strategies. Coordinates project activities with other partners, governmental jurisdictions, or private sector partners and contractors.

Performs other related duties as assigned.

Required Qualifications

Graduation from an accredited four-year college or university and at least five (5) years of professional experience. Experience and education may be substituted for one another. At least two (2) years of experience in portfolio or project management. Proficiency with at least one project management system (e.g., Smartsheet, Kanbanchi, or similar). Excellent verbal and written communication skills. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience in project management in health, mental health, human services, non-profit, and/or education arenas. Experience developing and maintaining clinical directories or databases. Experience working in educational or health systems caring for children with behavioral or mental health challenges. Experience developing and delivering presentations and program status reports. Knowledge of best practices in project management and program improvement. Experience in program evaluation. Project Management Professional (PMP) certification, or other similar demonstration of formal project management training.

Salary Range

$70,000+ depending on qualifications

Working Conditions

May work around standard office conditions.

Repetitive use of a keyboard at a workstation.

Occasional weekend, overtime, and evening work to meet deadlines.

Occasional interstate, intrastate and international travel.

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.