Job Posting Title:

Project Manager

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Hiring Department:

Department of Psychiatry

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Jan 31, 2025

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Position Duration:

Expected to Continue Until Aug 31, 2025

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Location:

AUSTIN, TX

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Job Details:

General Notes

The Department of Psychiatry and Behavioral Sciences at the Dell Medical School is seeking a Project Manager. This position has an end date of 8/31/2025.

This is a federally and state funded position sponsored by the Texas Child Mental Health Care Consortium (TCMHCC). TCMHCC was created by the 86th Texas Legislature to leverage the expertise and capacity of the health-related institutions of higher education to address urgent mental health challenges and improve the mental health care system in this state in relation to children, adolescents, and perinatal women.

The University of Texas Dell Medical School is a Health Research Institute (HRI) for the TCMHCC. The Project Manager will support the Texas Child Health Access Through Telemedicine (TCHATT) program, as well as other related Dell Children’s Medical Center initiatives. TCHATT provides telemedicine or telehealth programs to school districts to help identify and assess the behavioral health needs of children and adolescents and provides access to mental health services.

Purpose

Reporting to the Senior Manager of Clinical Services and collaborating with an interdisciplinary team, the Project Manager will support the Texas Child Mental Health Clinical Programs and related initiatives by leading process improvement, developing procedural documentation, and providing logistical

assistance.

Responsibilities

Recommend and assist with projects to document, modernize, streamline, and implement improvements to enhance processes and create efficiencies. Develop procedural documentation.

Lead strategic process improvement initiatives across multiple functional areas to enhance the efficiency and effectiveness of business processes through identification, documentation, and development of reporting tools. Lead process improvement teams with staff and implements process changes directly.

Collaborate with the leadership to support the implementation of clinical projects for the Texas Child Mental Health programs. Collaborate with leadership to track and facilitate progress on clinical goals and priorities. Drive organizational efficiency by optimizing processes, workflows, and resource allocation.

Use data to develop accurate assessments and guide daily actions for TCHATT and the larger Texas Child Mental Health Clinical Programs. This includes analyzing retention and other service data to develop protocols and strategies for supporting the clinical team in providing services to students in K-12 school districts. 

In collaboration with subject matter experts, design and facilitate solutions to streamline workflows, improve efficiency, and enhance user experience. Develop TCHATT strategies and monitor projects to ensure they are in line with each other.

Conduct in-depth research and analysis on organizational issues and initiatives to provide senior leadership with information and recommendations, as assigned. Participate in efforts to continuously improve processes, procedures, and systems.

Assist with special projects as needed.

Other duties as assigned.

Required Qualifications

Bachelor's degree with at least 5 years of coordinating and administering a program. At least 5 years of experience working in or with K-12 schools. Demonstrated communication skills and attention to detail. Proven ability to manage multiple tasks simultaneously with attention to detail, prioritizing assignments to meet deadlines. Outstanding organizational and time-management skills. Highly detail-oriented. Professional demeanor with tact and respect at all times. Ability to address individuals and information with a high degree of sensitivity and confidentiality in various delicate, formal or urgent situations. Ability to work independently with minimal direction. Strong analytical and problem-solving skills. Strong verbal and written communication skills. Demonstrated commitment to professional ethical and practice standards. 

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Master’s degree in information science, business analytics, or a similar field. At least 10 years of coordinating and administering a program. At least 10 years of experience working in or with K-12 schools. Analytical, computer, math, and problem-solving skills to be able to use a variety of software. High level of proficiency with at least one video conferencing platform, e.g., Zoom.  Experience in Excel, Google Sheets, Athena, and Smartsheet.  Experience with database management. Technical writing skills including experience writing procedural handbooks and policies.

Salary Range

$70,000+ depending on qualifications

Working Conditions

May work around standard office conditions

Repetitive use of a keyboard at a workstation

Use of manual dexterity

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.