Work Environment

Hybrid - 3 days in office / 2 Remote. Monday through Friday 8am to 5pm.

The team consists of personnel with diverse experience in contracting, invoicing, and other capacities. The work culture is positive and light-hearted, with a focus on enjoying the work and each other's company, including lunch outings and happy hours.

Qualifications:Bachelor's DegreeMinimum of 3+ recent years of experience in Project Management or commercial operations related to contracts, invoicing, ad boards, or marketing/salesExperience with SmartSheetsIn-depth understanding of contracting and invoicing

Job Description

External Expert (EE) Engagement Initiatives/Meetings

-Select internal meetings at a disease level where Global Commercial Leads (GCLs) do not have asset-level project management (PM) support.

-The goal is to ensure excellent physician engagement experiences for external experts and internal stakeholders through well-organized planning and execution.

-It is important to ensure that interactions are positive and seamless. The PM will provide dedicated project management support for EE initiatives, including advisory boards and HCP consultations (small groups and 1:1s).

30% - Invoicing

30% - Contract work - generating contracts

40% - Status Meetings

IN THIS ROLE, RESPONSIBILITIES WILL INCLUDE:

External Expert Consulting Plan:

-Develop an EE consulting plan across stakeholder groups, utilizing analytical insights to drive strategic engagement.

-Submit consulting plans in the iHub system and get approval.

-Submit revisions to consulting plans in iHub as needed.

External Expert database:

-Maintain and update EE engagement databases based on stakeholder inputs.

-Over time, help advise EE participation based on tracking data, including previous time to execute contracts, exception requests from certain institutions, etc.

Meeting Content Development:

-Support stakeholder efforts to develop RFPs and select appropriate vendors for content development.

-Submit vendor Purchase Order (PO) requests on behalf of the stakeholder after the Statement of Work (SOW) is finalized/approved.

-Manage internal and external content development processes through frequent updates and tracking meetings with vendors.

-Ensure stakeholder reviews of internal/vendor-developed content.

H1 approval:

-Manage H1 submissions of meeting materials, including slides, pre-reads, surveys, invitations, etc. Identify H1 approvers (typically 6-10 for global advisory boards) before submission.

-Submit documents to the H1 system.

-Communicate with H1 approvers.

-Communicate with content owners regarding revisions and facilitate alignment processes.

-Submit the final documents to H1 before the event.

EE Consultant contracts:

-Submit requests and monitor the status of contracts for each EE who has confirmed participation with a GCL.

-Ensure responsive communication with the External Expert, keeping the GCL informed.

-Address HQ/affiliate questions regarding the contract for any EE.

-Meet with the Central Consultancy Group (CCG) weekly to ensure progress.

-Conduct ad hoc meetings with account management, compliance, events logistics, etc., to address contracting issues.

Activity closing and payments:

-Submit all main room and green room attendees to the Smartsheet for approval.

-Submit all documentation for meeting closing by CCG.

-Address payment inquiries/issues with CCG regularly.

Pay and Benefits

The pay range for this position is $40.00 - $50.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in North Chicago,IL.

Application Deadline

This position is anticipated to close on Mar 18, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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