Project Manager

Job Description:

*Onsite required*

*Facilities Project Management Focused*

The Facilities Project Manager is responsible for the management of the utility and infrastructure portion of manufacturing projects. This include but is not limited to management of vendors, equipment moves, construction, and utility infrastructure upgrades. This role focuses on overseeing large-scale utility/infrastructure and construction projects, such as roof replacements, manufacturing equipment moves/landings and building upgrades. The Facilities Project Manager collaborates with internal teams and external contractors to ensure projects are delivered on time, within budget, according to specifications, and most importantly projects are delivered safely.

What we want:

• Self-directed initiators. People who take ownership of their work and need no prompting to drive productivity, change, and outcome

• Dedicated achievers. Relentless about quality, people who thrive in a fast-paced environment and will stop at nothing to ensure a project is complete and meets regulations and expectations

• Collaborative partners. People who build and leverage cross-functional relationships to bring together ideas, and insights to drive continuous improvement functions

Key Responsibilities

• Vendor Management: Oversee and coordinate vendor activities needed for project executions. Including vendor trades assigned to complete utility and infrastructure upgrades, equipment riggers, crane operators, and construction. Perform safety walkthroughs, assessments, develop safety mitigation actions, and complete contractor briefings prior to starting the work. Ensure vendor compliance with company policies.

• Issue Resolution: Lead troubleshooting and resolution of project-related issues, particularly HVAC systems, electrical, plumbing, and utility infrastructure malfunctions and urgent building repairs.

• Project Management: Plan, execute, and oversee large-scale utility and infrastructure projects.

• Budget & Financial Oversight: Develop project budgets, track expenses, and manage vendor invoices, ensuring financial compliance.

• Purchasing and Orders: Use online/digital systems to facilitate the preparation and processing of project purchase orders, ensuring compliance with company policies and budget constraints.

• Documentation & Reporting: Maintain accurate records of project activities, vendor contracts, project milestones, and system performance

metrics.

• Compliance & Safety: Ensure all facility activities comply with relevant safety, regulatory, and environmental standards.

• Cross-Functional Collaboration: Work closely with internal teams, including production operations, facilities team, and project engineers, to align facility upgrades with project needs and timelines.

• Contract Negotiation: Assist in negotiating vendor contracts, service agreements, and warranties to optimize service quality and cost savings.

Growth mindset – ability to learn quickly and adapt to a changing environment

Minimum Qualifications (Required):

Bachelors Degree

4+ years of post-grad work experience

2+ years of PM experience

Preferred Qualifications (Strongly desired):

• PMP or equivalent preferred

What you will do:

• Lead team in the development of project charters and comprehensive management plans

• Meet with project stakeholders to understand and refine project scope. Create detailed work breakdown

• Develop and manage detail project Gantt chart. Identify major workstreams, dependencies, and critical path

• Develop risk management plan for the project – Identify, understand, and analyze risks, and develop and monitor risk response plan

• Collaborate closely operations, engineering, and quality to understand customer needs and ensure successful project implementation

• Activate and motivate the project team to drive project success and achieve goals on time

• Builds successful working relationships with internal and external personnel in various departments

• Estimate and assign project team resources – define roles, responsibilities, and deliverables for each team member

• Develop stakeholder management plans for the project – identify, analyze, and understand stakeholder expectations

• Deliver project report outs to Sr. Leadership. Communicate project status, achievements, risks, timeline, and budget

• Hight emotional intelligence and stays calm under pressure. Adaptable and able to resolve conflicts

• Incorporates end-user feedback to refine scope through the project lifecycle and communicates changes, updates and decisions to key stakeholders

• Keeps the customer at the heart of what we do

•Responsible to provide input of workstream business objective outlined in the Joint Replacement Project Charters.

•Build and track overall project timeline; Monitor and mitigate overall project risks

•Provide input for CER creation and submission; Track and manage workstream project expenses

•Create a resource plan; Manage all project resource and prioritize tasks.

•Responsible and accountable for delivery of project Gantt chart commitments within time, resource and budget constraints

•Responsible and accountable for OnePPM inputs and reports

•Set up recurring meetings to track meeting minutes and actions for individual processes

•Identify alternative solutions and approaches to overcoming project issues/risks while proactively communicating meaningful project measurements and KPIs per expectations

Pay and Benefits

The pay range for this position is $55.00 - $72.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Mahwah,NJ.

Application Deadline

This position is anticipated to close on Apr 16, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

Hiring diverse talent Maintaining an inclusive environment through persistent self-reflection Building a culture of care, engagement, and recognition with clear outcomes Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.