Project Manager Info Management (E5862) - 240340 : KNW-C50

Description

Job Summary
The Project Manager, Information Management, is responsible for ensuring the functionality and usability of various IEEE and MGA applications and Web Sites that support over 450K IEEE members and customers and 40K volunteers and assisting in the strategy and technology functions of the Member and Geographic Activities department (MGA). Responsibilities include creating business requirements or user stories, overseeing IT development, coordinating and performing user acceptance testing, and ensuring the functionality of all backend-supporting applications that impact members, potential members, geographic units, and volunteer unit leaders.

This position is responsible for fully understanding all aspects of IEEE, IEEE Society, and Affinity Group membership as well as IEEE Organizational Unit structure and function, and to provide a dynamic user experience for IEEE Members and Volunteers - leveraging new technologies, processes, and business models - as well as supporting the goals IEEE and MGA.

The role typically reports to the Sr. Director Information Management. This position works under minimal guidance. Many assignments are self-initiated and self-supervised and will have an organization-wide impact. The incumbent in this position designs innovative solutions and leads, develops, and implements programs, processes, and projects that impact the IEEE member, customer, and volunteer user experience interacting with all levels of staff and volunteers and can lead cross-functional teams through a project lifecycle.


Key Responsibilities

• Responsible for the functionality and usability of any assigned IEEE / MGA online application or website. This can include the IEEE Business Platform (IBP), various volunteer interfacing applications, IEEE.org and mga.ieee.org.
• Identifies and facilitates ways to innovate and improve the member and volunteer user experience by working collaboratively and cooperatively within MGA, with volunteers, and with other OUs
• Elicits requirements from users (staff and volunteers) and creates detailed functional requirements documents, user stories, wireframes, data flow diagrams, sample reports, or other similar artifacts.
• Contributes to the MGA Strategy in areas of MGA online applications
• Acts as the interface and advocate between the staff and volunteers, the MGA IT Business Partner and Sr Director of Information Management
• Proactively identifies and communicates issues and manages them to resolution
• Manages and performs User Acceptance Testing for associated projects
• Participates in the Information Technology Coordination and Oversight and vTools Committee activities

Qualifications

Education

• Bachelor's degree or equivalent experience Req
• Master's or other advanced degree Pref

Work Experience

• 4-7 years hands-on experience performing detailed business analysis and requirements specifications Req
• 4-7 years Project Management Pref
• 4-7 years Data Privacy and GDPR regulations Pref

Licenses and Certifications

• Non Clinical\PMI - Project Management Institute Certification Pref

Licenses and Certifications

• Data Privacy/Cyber Security Pref

Skills and Requirements

• Exceptional skills in project management and managing multiple/competing projects simultaneously
• Demonstrated knowledge and experience in establishing appropriate protocols for dealing with IEEE members, volunteers, and staff; observing necessary discretion with confidential material
• Excellent interpersonal skills
• Excellent listening, communication, and influencing skills to be able to communicate effectively with members, volunteers, and staff of a global organization
• Demonstrated critical thinking and translation of business needs into technology solutions
• Demonstrated judgment skills to set priorities without supervision
• Be a strong team player and be able to engage team members in achieving shared goals
• Must be able to proactively identify problems, assess their impact, and take appropriate action. Problem-solving ranges from routine to complex
• Must have the ability to identify opportunities and areas of improvement and implement means and ways for their achievement
• Must have the ability to analyze project requests and clarify specific tasks, next steps, and deliverables
• Possess a combination of education and experience that enables confidence to work with senior staff and volunteers in a fast-paced, dynamic work environment that requires excellence in execution and strict attention to detail
• Be a technologically savvy knowledge worker who seeks out technology solutions to business challenges and maintains knowledge of significant technology trends and a wide variety of tools and applications relevant to MGA business requirements.
• Must be able to present to varied audiences
• Must be able to manage meeting logistics
• Business fluency in a foreign language is helpful but not required for this position
• Knowledge of the Project Life Cycle and Agile methodology
• Although travel is minimal, the candidate must be willing and able to travel internationally/domestically
• Solid knowledge of Microsoft Office Suite, Microsoft Visio, Web Conferencing (WebEx, GoogleMeet), and Web Application development offerings

Other Requirements:
As defined in IEEE Policies, individuals currently serving on an IEEE board or committee are not eligible to apply.

PLEASE NOTE: This position is not budgeted for employer-sponsored immigration support, this includes all persons in F (both CPT and OPT), J, H, L, or O status.

For information on work demands and conditions required for this position, please consult the reference document, "Physical, Mental, and Work Environment Standards for IEEE Positions." This position is classified under Category I - Office Positions.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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Disclaimer: This job description is proprietary to IEEE. It outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management’s right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.

Job : Technology

Primary Location : United States-New Jersey-Piscataway

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Schedule : Full-time

Job Type : Regular

Job Posting : Dec 31, 2024, 9:43:29 AM