Position Information Posting NumberSRGV7721 Working TitlePROJECT MANAGER INFORMATION TECHNOLOGY Number of Vacancies2 LocationEdinburg, Texas DepartmentStrategy & Bus Relationships FTE1 FLSAExempt Scope of Job Responsible for management of the assigned full lifecycle of small to large enterprise projects, including prioritization, feasibility studies, analysis, planning, estimating, design, implementation and coordination. Description of Duties • Responsible for Enterprise Systems, such as ERP , information systems and other information technology (IT) project planning, estimating, tracking and management, including scope, budget, resources, risks, issues, process improvement and system quality. • In the absence of the Senior Project Manager, leads the Project Management Office ( PMO ), including but not limited to communicating with customers, ensuring project best practices and standards are followed, providing an overall status of the PMO and reporting issues to management. • Assists in the strategic planning process for the Project Management Office, including staffing and budgetary needs. • Contributes to the ITSM process by executing any assigned roles, such as Change Manager for routine change requests, and others. • Serves as a business relationship manager for assigned projects in order to understand the needs of the customers, set expectations, agree on requirements and priorities, and assign responsibilities • Responsible for faculty, staff and technology vendor relationship management by establishing good communication and rapport. • Evaluates, recommends, selects, and manages third party vendors, consultants and vendor products as assigned. • Makes recommendations for the design, execution, and effectiveness of a system of internal controls, which provides reasonable assurance that department operations are effective and efficient, department assets are safeguarded, departmental financial information is reliable and the department complies with applicable laws, regulations, policies and procedures using a variety of technological aids including but not limited to PERT charts, Microsoft Project, email, individual and group meetings, and other applications. Knowledge of UT System Rules and Regulation and University policies and procedures. • Monitors and provides periodic status reports to IT management on assigned projects and provides guidance to project teams on development progress, milestones, deliverables, schedule, possible risks, necessary modifications of methodology, and any other issues regarding the project’s alignment with the methodology employed. • Manages sign-off on key deliverables for assigned projects. • Organizes, schedules and leads meetings, ensures documentation of meeting minutes. • Coaches and mentors key team leads in Project Management skills. • Ensures adherence to project plan by all project participants. • Facilitates workshops and software trials. • Mediates problems encountered by team members. • Evaluates, creates, writes and assists with the development of Request for Proposal ( RFP ), Scope of Work ( SOW ), contracts and other documents. • Assists with creation and deployment of user documentation and training materials. • Manages project documentation repository. • Assists in the establishment of and measures processes and procedures utilizing best practices and concepts from ITIL , Project Management, and other industry standards. • Ensures compliance with federal, State, and UT System rules and regulations including HIPAA , FERPA , UTS165, PCI , etc. • Performs special projects and other duties assigned. Supervision Received General direction from the assigned supervisor. Supervision Given Direct supervision of assigned staff. Required Education Bachelor’s degree from an accredited university. Preferred Education Bachelor’s Degree in Engineering, Business Administration, Public Administration, Information Technology, Computer Science, Mathematics or related field from an accredited university. Licenses/Certifications ITIL v3 Foundations Certification or obtain within one year of hire Preferred: Project Management Professional ( PMP ) Required Experience Five (5) years experience in project management or performing duties closely related to the duties listed in the job description. Preferred Experience Experience in Higher Education. Equipment Knowledge of personal computers, office equipment and software, such as Microsoft Office, MS Project, Adobe Acrobat, SharePoint, various web browsers, etc. Working Conditions Needs to be able to successfully perform all required duties. Office Environment; some travel and night/weekend work is required. Other Strong project management skills are necessary. Must be detailed oriented with experience in management of multiple simultaneous projects. Must have excellent interpersonal skills and have the ability to build teams, develop strong customer relationships, and bring projects in on time and within budget. Presentation and marketing skills are necessary to sell solutions and to deliver products. Listening skills, which enable results to meet customer needs, are critical. The ability to make difficult decisions is critical. Physical Capabilities Employment CategoryFull-Time Minimum SalaryCommensurate with Experience Posted SalaryCommensurate with Experience Position Available Date08/07/2024 Grant Funded PositionNo If Yes, Provide Grant Expiration Date Posting Detail Information EEO Statement It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest. Special Instructions to Applicants Dear Applicant, Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following: *Date of Birth *Gender *Ethnicity/Race Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days. If you have any questions, please do not hesitate to contact us at (956) 665-2451 and/or careers@utrgv.edu. Additional Information UTRGV is a distributed location institution and working location is subject to change based on need. All UTRGV employees are required to have a criminal background check ( CBC ). Incomplete applications will not be considered. Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development . Quick Linkhttps://careers.utrgv.edu/postings/43871 Posting Supplemental Questions Required fields are indicated with an asterisk (*). + * Are you a current UTRGV employee? + Yes + No + * Are you now, or previously, employed by The University of Texas System or any of its institutions? + Yes - I currently am employed by the UT System or its institutions + Yes - I have previously been employed by the UT System or its institutions + No - I have never been employed by the UT System or its institutions + * Please select your highest level of completed education. + 6th grade education + 10th grade education + High School Diploma or GED + Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours + Bachelors Degree from an accredited university + Masters Degree from an accredited university + Ph. D. or other terminal degree from an accredited university + None of the above + * Please provide the field of study for your education: (Open Ended Question) + * Please indicate the number of years of work experience you have directly related to the position in which you are applying for: + Less than 1 year + 1 year + 2 years + 3 years + 4 years + 5 years + 6 years + 7 years + 8 years + 9 years + 10 years + Over 10 years + * Do you meet the minimum requirements for this position? + Yes + No Applicant Documents Required Documents + Resume Optional Documents + Cover Letter/Letter of Application + Curriculum Vitae + Unofficial Transcripts + Reference Letter 1 + Reference Letter 2 + Reference Letter 3 + Certifications and Licenses + Training Certificates + Other Document + List of 3 References + Unofficial Transcripts 2 + Unofficial Transcripts 3 + Letter of Interest + Unofficial Graduate Transcripts + Additional Document