JOB ANNOUNCEMENT

PROJECTS ADMINISTRATOR

DEPARTMENT OF PUBLIC HEALTH

Finance and Administration

Number of Positions: 1

(Additional vacancies possible pending budget approval)

Starting Salary: $86,520.00

Applications for this position will be accepted until 11:59pm CDT on 03/12/2025

Mission: CDPH works with communities and partners to create an equitable, safe, resilient and Healthy Chicago

Under direction, the class is managerial in nature and accountable for senior manager level functions; positions allocated to this class are characterized as having a broad scope of management responsibilities and performs related duties as required Positions are allocated across all city departments and have a wide range of functions. Examples of core functions characterizing this class, and specific assignments to city departments are provided below with the intent of providing parameters to adequately describe the level and scope of duties and responsibilities performed by these positions

ESSENTIAL DUTIES

Manage and direct a major and large-scale program or project of significant size and scope in terms of budget, operations and/or staffingDirects and monitors billing processes for STI clinicsConsult with staff to determine scope of services, budgets and specifications for projects, establish timelines and implement processes to track and monitor the progress of projects and the accomplishment of key objectsFunctions as a specialized advisor to executive level managers or functions as a technical specialist or expert level professional in a specific technical area or operational areaDraft memos and letters to the City of Chicago offices, and fundersAssist indirect programs with vendor paymentsOversee the communication and recovery of required contractual documentsCollaborate with the grants office to complete and submit grant budgets and carryover requestPrepare and analyze budgets and reports to make necessary recommendations for financial planning, prepare, approve and monitor expenditures, budget revisions, financial reporting, prepare forecasting models, set year-end encumbrances, and act as the primary liaison with grants and finance departments to monitor budget controls.Coordinate personnel movement on Master personnel listManage unit/bureau personnel tracker to monitor movement of vacant and active positionsWork with Chicago PAR, finance department, and Office of Budget ManagementManage personnel movement activities within budgetary allocations, cost allocation plan, organizational charts, PARs and hire planSubmit, view, and edit documents and correspondence in Grant SolutionsUpdate select data in Evaluation Web (SAMS)Monitor and serve as liaison between the Chicago Department of Public Health and outside agencies

Additional duties may be required for this position

Location: 1340 S. Damen, 4th Floor

Days: Monday – Friday

Hours: 8:30am – 4:30pm

THIS POSITION IS EXEMPT FROM THE CAREER SERVICE