Site Name: Mississauga Milverton Drive Posted Date: Jan 25 2025 *Posting expires on February 5, 2025 at 23:59 EST DESCRIPTION Are you ready to make a real impact in the world of healthcare communications? As a Promotional Material Specialist, you'll play a crucial role in ensuring GSK's commercial materials meet the highest standards of quality, compliance, and integrity. With a focus on keeping the patient at the center, you'll collaborate closely with our copy approval and commercial brand teams to ensure that all materials are not only aligned with industry codes and GSK values but also meet local guidelines and processes. Your expertise will be key in driving the approval process within Veeva Vault, helping guide cross-functional teams through copy approval, print production, and inventory management. If you're looking to be at the heart of creating impactful, patient-centered materials in a fast-paced, collaborative environment, this is the opportunity you've been waiting for! PRIMARY RESPONSIBILITIES: • Manage commercial copy approval workstreams (Brand Allocation TBD) • Assisting product managers with reapproval of materials and cease of use • Conducting timely follow-ups internally and externally • Assignment of item / GMM codes to materials • Record Job ID’s, Health Authority acceptance and relevant information in Promolit Database • Perform audit of mandatory documentation prior to approving material • Manage straight PAAB (Pharmaceutical Advertising Advisory Board) renewals • Train and onboard new commercial product managers on copy approval process • Attend Monthly Content Lab Lead Network Meetings • Obtain production estimates from print production supplier • Manage estimate approvals & PO requests • Work with print production supplier to inform brand teams on print production options and solutions • Proofread all material intended for physical production in a timely manner • Keep up to date on all relevant information (products, processes, policies) • Drive efficiencies within existing day-to-day processes to improve our current ways of working. BASIC QUALIFICATIONS: • College Degree or equivalent experience • Knowledge of various software applications, such as SAP, Veeva Vault, Power Aps Microsoft Outlook, Excel, Word, Power Point, etc. • Excellent communication skills (both written and verbal) • Ability to multitask, prioritize and manage time effectively • Ability to work under pressure • Strong Problem Solving and Organizational Skills PREFERRED QUALIFICATIONS: • Prior experience in copy approval, preferably in the medical/healthcare or pharmaceutical industry • Ability to effectively use reporting tools • Energetic, well-organized, excellent judgment and adaptable to unforeseen situations • Team Player • Live the GSK values of Respect, Transparency, Integrity Patient focused • Advanced knowledge of Veeva Vault platforms • Some basic knowledge of Pharmaceutical Advertising, The PAAB Code and Health Canada Regulations is an asset. • Bilingualism is an asset Why GSK? Uniting science, technology and talent to get ahead of disease together. GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organisation where people can thrive. We prevent and treat disease with vaccines, specialty and general medicines. We focus on the science of the immune system and the use of new platform and data technologies, investing in four core therapeutic areas (infectious diseases, HIV, respiratory/ immunology and oncology). Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a place where people feel inspired, encouraged and challenged to be the best they can be. A place where they can be themselves – feeling welcome, valued, and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together. GSK is an equal opportunity employer committed to diversity and inclusion. We welcome applications from all qualified individuals to apply to our career opportunities. GSK is committed to accommodating persons with disabilities. If you need accommodation at any stage of the application process or want more information on our accommodation policies, please contact us at canada-recruitment@gsk.com. Please do not send resumes to this e-mail and instead apply through the online application process of this posting. Important notice to Employment businesses/ Agencies GSK does not accept referrals from employment businesses and/or employment agencies in respect of the vacancies posted on this site. All employment businesses/agencies are required to contact GSK's commercial and general procurement/human resources department to obtain prior written authorization before referring any candidates to GSK. The obtaining of prior written authorization is a condition precedent to any agreement (verbal or written) between the employment business/ agency and GSK. In the absence of such written authorization being obtained any actions undertaken by the employment business/agency shall be deemed to have been performed without the consent or contractual agreement of GSK. GSK shall therefore not be liable for any fees arising from such actions or any fees arising from any referrals by employment businesses/agencies in respect of the vacancies posted on this site.