JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

The Property Associate (PA) is an Administrative Support role within a property management team. The role involves providing direct administrative support to Managers and handling various administrative tasks related to property management operations.  

The Industrial Property Associate role is based on-site.  Local market requirements may vary. 

WHAT YOU’LL BE DOING 

ADMINISTRATIVE: 

Providing direct administrative support to Managers. Tracking and maintaining Certificates of Insurance (COI) for both tenants and contractors. Ensuring proper filing of all property documents, including leases, legal correspondence, service contracts, reports, and payables. Regularly checking and responding to emails. Preparing express mail packages and managing office supplies for mailing needs. Ensuring compliance with management audit requirements. Assisting team members with budget preparation for the property. 

ACCOUNTING: 

Managing accounts payables by entering invoices into the accounting system, coding them, and obtaining approvals for payment. Handling W-9 forms from vendors. Printing Aged Delinquency reports and sending delinquency letters to tenants. Preparing manual adjustment forms for miscellaneous tenant service requests. Assisting with accounts receivable processes. 

TENANT RELATIONS: 

Providing superior customer service to tenants, clients, contractors, and vendors. Reviewing and updating the Tenant Handbook as necessary. Preparing tenant memos and correspondence as directed. Coordinating tenant move-ins and move-outs, acquiring necessary authorizations and documents. Maintaining and updating tenant, employee, and contractor contact lists regularly. 

OTHER: 

Performing any other duties as assigned by the Manager. The ideal candidate for this position should be able to work in a fast-paced environment with a large volume of clients and tenants. Strong multitasking skills are essential for success in this role. 

WHAT YOU BRING TO THE TABLE 

The preferred educational requirement for this position is an Associate or Bachelor's degree. However, equivalent combination of education and experience will also be considered. One year of related experience and/or training in administrative support or property management is desired. Experience in the Property Management market is considered a plus. 

In addition to the educational and experience requirements, the candidate should also have the following skills and abilities: 

Proficient knowledge of Microsoft Word, Excel, and PowerPoint. Willingness to learn new software applications for Clients. Ability to work flexible hours when necessary, which may exceed standard 8-hour workdays or 40-hour workweeks. 

Sound like the job you’re looking for? Before you apply it’s also worth knowing what we’re looking for:

Education and experience

A high school diploma is required.  Bachelor’s degree is preferred.2+ years of experience supporting a commercial property management team is required.Advanced oral and written communication skills.  Strong organization and time management skills.Experience in Microsoft office, Excel, certificates of insurance, tenant interaction, Yardi, AP/AR preferred.

WHAT"S IN IT FOR YOU

Join an industry leader and shape the future of commercial real estate.  Deep investment in cutting-edge technology to power your work.  Comprehensive and competitive benefits plan  A supportive, caring, and diverse work environment designed for your growth and well-being.  A platform to make a meaningful impact on the community and the environment through our sustainability initiatives. 

 

Location:

On-site –SAN ANTONIO, TX

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary 

Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.