Property Controller – Heritage Ranch

FLSA Status: Exempt

Department: General and Administrative

Reports to: Regional Controller and General Manager 

General Purpose:

Plans, directs and coordinates the financial, accounting, and administrative activities of the facility inclusive of Human Resources 

Essential Duties:

 Responsible for financial management and processes for entity consisting of a Golf Club and HOA

 Implements and adheres to policies and procedures for the Accounting function, including compliance of all company accounting standards.

 Oversees accounting and administrative controls so as to safeguard the assets of the company by reducing theft as well as internal fraud.

 Assists General Manager in preparing and monitoring annual budget, monitoring revenue goals as well as generating various (weekly, monthly, quarterly and annual) business volume forecasts.

 Monitors and coordinates property plans of overall future objectives, including projection of revenue, cost, net income, cash position, cash management, and capital requirements.

 Provide financial analyses as needed, for capital investments, pricing decisions, and contract negotiations.

 Prepares and submits monthly financial statements and supporting schedules that identify actual, budget, variance and over/under based on the plan.

 Performs or monitors daily revenue audits for revenue generating departments (i.e. Golf, Food & Beverage, etc.).

 Analyzes various accounting reports such as accounts receivable, accounts payable, inventory, various general ledger and monthly financial statements.

 Monitors and manages property cash flow and coordinates the appropriate timing of issuing payment to vendors. Alerts General Manager and Regional Controller when cash flow problems exist.

 Prepares, coordinates and reviews the closing of year-end books and records with the Regional Controller.

 Recommends to management the implementation of policies, procedures, processes and controls based on continual analysis of current accounting processes.

 Establishes accounting protocols and work flows for the property based on property needs, ensuring compliance with Troon Golf accounting standards.

 Monitors contracts with facility’s vendors.

 Ensures collection and payment of applicable local, state, and federal taxes. Prepares or reviews preparation of monthly tax reports.

 Coordinate information for external CPA’s for annual audit and tax preparation

 Manages both accounts receivable and accounts payable functions to include but not limited to: processing invoices, preparing statements, making payments, collections, reconciliation, and record keeping.

 Reconciles and audits petty cash, general bank account and cash banks.

 Manages Human Resource functions inclusive of property hiring, maintaining employee files, processing new hires/terminations, annual wage analysis and benefit review, maintain job descriptions and compensation agreements, manage employee relation benefits, provides support to all managers with employee relations

 Responsible for training, planning, assigning, and directing work, evaluating performance, rewarding, and disciplining associates; addressing complaints and resolving problems.

 Manages department members that may include, but is not limited to: Accounts Payable, Accounts Receivable, Admin Assistant etc.

 Assures that effective orientation and training are given to each new associate. Develops ongoing training programs.

 Regular and reliable attendance.

 Performs other duties as required.

Education/Experience:

Bachelor’s degree or equivalent; and seven to ten years related experience and/or training; or equivalent combination of education and experience.

CPA Preferred

Experience in Hospitality Industry and/or HOA a plus

Experience with POS/Accounting software program a plus

Physical Demands:

Frequently sits, uses hands, reaches with arms and hands, talks or hears. Occasionally stands, walks, climbs, balances, stoops, kneels, crawls or crouches. Occasionally lifts up to 25 pounds.

Environment/Noise:

Noise level is moderate.

Certificates/Licenses:

None Required 

Job Knowledge, Skill, and Ability Preferences:

 Ability to read and speak English may be required in order to perform the duties of the job (e.g. the associates may be required to communicate with English speaking customers or co-workers, the manuals for the equipment the associates may use are in English).

 Knowledge of Microsoft Office applications.

 Knowledge of property management system.

This job description is not an exclusive or exhaustive list of all job functions that an associate in this position may be asked to perform from time to time.