Description PPROPERTY & FACILITIES MANAGER Job Function The Property & Facilities Manager is responsible for overseeing all aspects of commercial building operations, including property management, maintenance, tenant relations, financial oversight, and compliance. This role ensures the facility remains functional, safe, and efficient while managing vendor contracts, coordinating with tenants, and addressing operational needs. The role also involves financial management, lease administration, and project oversight to achieve property and financial objectives. OESSENTIAL JOB FUNCTIONS Property & Tenant Management: + Address tenant concerns and maintain positive tenant relationships. + Identify potential tenants, market vacant spaces, and coordinate leasing efforts with ownership and brokers. + Ensure lease compliance, including rent collection, lease renewals, and necessary legal actions. + Manage tenant notices for projects, meetings, and special events. + Assist in onboarding new tenants and conducting final tenant walk-through inspections. Facilities & Maintenance Management: + Plan and schedule preventative maintenance, manage repairs, and coordinate with contractors. + Supervise a team of maintenance staff, security personnel, and janitorial services. + Ensure compliance with building codes, safety regulations, and sustainability initiatives. + Conduct routine building inspections and vendor site walks to ensure quality service. + Manage key control systems and access card distribution for tenants and staff. + Implement energy-saving measures and environmentally conscious practices. Financial & Budget Oversight: + Oversee property and facility expenses, ensuring cost efficiency and budget adherence. + Work with senior property managers and accountants to ensure rent and association fees are collected. + Prepare monthly and quarterly property and facilities reports for ownership. + Work with the maintenance team to track and complete budgeted projects. Vendor & Project Management: + Source and negotiate contracts with vendors for cleaning, security, landscaping, and maintenance services. + Oversee new bid processes and ensure vendor compliance with service agreements. + Ensure all maintenance, repair, and capital improvement projects are completed on time and within budget. + Maintain a work order tracking system to monitor project progress and resolution timelines. Requirements + Technical Knowledge: Understanding of building systems (HVAC, electrical, plumbing), maintenance procedures, and facility management software. + Financial Acumen: Budgeting expertise, cost control, and financial reporting. + Communication Skills: Effective communication with tenants, vendors, staff, and upper management. + Project Management: Ability to plan, execute, and monitor maintenance projects and capital improvements within budget and timelines. + Problem-Solving: Identifying and resolving facility and property-related issues quickly and efficiently. + Leadership Skills: Ability to manage and motivate a team of maintenance and facilities staff. + Customer Service: Ability to foster positive tenant relations and ensure high occupancy satisfaction. + Contract Negotiation: Negotiating favorable terms with vendors, contractors, and service providers. + Real Estate & Compliance Knowledge: Understanding of lease agreements, property laws, and local, state, and federal regulations. TalentMatch® ­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .