MV Transportation is seeking a Proposal Coordinator who job responsibilities will include but are not limited to:

Candidates must understand how to use MS Word styles, basic formulas in Excel; create and compile PDFs; navigate and use Salesforce; Experience in MS Project is preferredParticipates in all strategy callsResearches each client, the service for each proposalResponsible for the accuracy and completion of all forms for each bid response. Must be able to fill out all forms in Adobe, redact proposals, forms, etc.Forms must be complete and follow all proper signatures, seal, and notarize requirements as noted in each RFPGathers all necessary documents, data, statistics, attachments, and other materials needed to produce compliant proposals. Must be able to interface with various other departments and suppliersResponsible for the oversight of the physical collation, packing, and shipping of proposal documentsReads/reviews RFPs and all associated attachments and addendaReads and understands all DBE (Disadvantaged Business Enterprises) requirements for each bidRequests bank letters, bonds, business licenses, tax implications, insurance, and contract exceptions (legal and risk)Creates proposal drafts using boilerplate text and customizes proposal drafts to meet the RFP and project strategy (i.e., PM cycles, training requirements, management team names, job positions/titles based on RFP requirements, etc.) Coordinates with legal and risk teams for obtaining document exceptions and forms complianceWrites formal questions related to RFP requirements Updates Salesforce, Microsoft Team sites as neededUpdates all bid sites/uploads/passwords and scanning sites for opportunitiesAdministrative assistance for the production team

Education and Experience Requirements

BA or BS degree in English, Journalism, Psychology, or Social Science and three (3)+ years of demonstrated complex proposal writing experience, preferably in public/passenger transportationMicrosoft Office (Word, Excel, PowerPoint, Outlook) Microsoft Teams and Adobe Acrobat Professional superuser. Salesforce experience preferredPublic Notary is a plusMust be resourceful, ask questions, create solutionsStrong organizational skills, proficiency in managing multiple responsibilities, and excellent time management skills. Superb reading comprehension skillsCritical thinking skills are a must, as is creative problem solving and time managementStrong communication (speaking, writing) skills and behave professionally under pressure. They must be honest, organized, and able to work on multiple high-priority tasks simultaneously. Transportation sector experience preferredHigh emotional intelligenceExpert or highly advanced proficiency with Microsoft Office Suite 

 

Starting Salary Range: $70,000 - $78,000

 

During the course of employment, employees may receive and have access to confidential information. All employees are expected to respect and maintain the confidentiality of non-public customer and business records and any other information that MV classifies as confidential.

 

MV Transportation is committed to as policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, physical or mental disability, veteran or military status, genetic information or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances.  The information collected by this application is solely to determine suitability for employment, verify identity and maintain employment statistics on applicants.  

 

Where permissible under applicable state and local law, applicants may be subject to a pre-employment drug test and background check after receiving a conditional offer of employmen