Sustainability is our business!

ERM is a leading global provider of environmental, health, safety, risk, social consulting services, and sustainability-related services. We collaborate with the world's foremost organizations, delivering innovative solutions and assisting them in comprehending and addressing their sustainability challenges. To achieve this, we employ over 8,000 professionals across 40 countries and territories, operating from more than 160 offices.

For nearly 50 years, we have collaborated with clients worldwide across diverse industry sectors to assist them in comprehending and managing their environmental, health, safety, risk, and social impacts. The primary sectors we serve include Oil & Gas, Mining, Renewables, Power, Manufacturing, Chemical, and Pharmaceutical. Each of these sectors encounters critical sustainability challenges, and our clients, spanning these and numerous other areas, rely on our expertise to operate more sustainably, thus positively impacting our planet.

Location: Warsaw, Poland

Job Type: Permanent, Full-time

ERM is seeking a Proposal Coordinator to join our EMEA Bid Support Team. This role will collaborate with Partners, sellers, and Key Client Account Directors across diverse industries and service lines. The Proposal Coordinator will lead and support the preparation of high-impact proposals, ensuring timely delivery and compliance with ERM standards. The ideal candidate will be detail-oriented, service-focused, and confident in managing the end-to-end proposal process.

About the role:

Collaboration and Coordination:

Work closely with Partners, Bid Support Manager, and consultants to prepare proposals for high-value opportunities.Collaborate with internal teams, including marketing, finance, legal, and HSEQ, to address proposal requirements.Support cross-functional teams in delivering winning proposals.

Proposal Management:

Develop formal response plans for large and complex RFPs.Manage the proposal process, including schedules, responsibility matrices, and communication plans.Organize and compile proposal materials such as response templates, project descriptions, CVs, and graphics.Review, edit, and format proposal content to ensure high quality and compliance.Assemble and deliver final proposals within client deadlines.

Presentation Development:

Assist pursuit teams in preparing interview presentations using PowerPoint.Facilitate internal strategy meetings and support the development of visual content.Research and integrate relevant company information, services, and experience into slides.Manage schedules, assignments, and deliverables to meet presentation deadlines.

Material and Content Management:

Maintain a database of proposal materials, including boilerplate information, project experience, and staff CVs.Organize and update content on SharePoint/Marketing Server for easy access and reuse.

Brand and Compliance Management:

Ensure all proposals and presentations adhere to ERM’s branding, style, and approval standards.Maintain consistency in visual design and written communication across all proposal materials.

About you:

Bachelor’s or Master's degree in a relevant field.

Experience in proposal coordination, bid management, or related roles.

Proven ability to manage multiple deadlines and priorities simultaneously.

Strong organizational, writing, and editing skills with attention to detail.

Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.

Experience with SharePoint and database management tools preferred.

Excellent communication and collaboration skills.

Familiarity with proposal development processes and best practices.

We offer:

Private Healthcare: Your health is our priority, and we provide access to top-tier private healthcare services, ensuring you and your family are well taken care of.Private Pension Scheme: Secure your financial future with our private pension scheme, empowering you to plan ahead and enjoy a worry-free retirement.MultiSports Membership: Stay active and fit with our MultiSports membership, granting you access to a wide range of gyms, sports clubs, swimming pools, and more, promoting a healthy lifestyle.Public Transportation Ticket: We support your daily commute with a public transportation ticket, making it convenient and cost-effective for you to travel to work.Employee Assistance Programme (EAP): Your well-being matters, and our EAP offers confidential counseling and support services to help you manage personal and professional challenges.Profit Sharing: As part of our commitment to teamwork and success, we offer profit-sharing opportunities, allowing you to share in the company's achievements.Hybrid Working Model: Embrace a flexible work environment with our hybrid working model, enabling you to balance remote and in-office work, fostering productivity and work-life harmony.Flexible Working Hours: We understand the importance of work-life integration, and our flexible working hours empower you to tailor your schedule to suit your individual needs.

To Apply:

 

If you share our values, want to contribute to a better tomorrow and are interested in this role, please send us your CV, preferably in English, by submitting your application via our careers page.

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