Job Title: Proposal Coordinator Job Description seeking a detail-oriented and proactive Coordinator to assist with the development of EMS quotes and contracts. This role involves close collaboration with the Software Product Team and the Product Management Team to ensure accurate and timely documentation that aligns with client needs and company standards. The coordinator will play a key role in supporting client success initiatives, fostering cross-departmental communication, and maintaining high-quality deliverables. Responsibilities + Assist in drafting, reviewing, and finalizing quotes and contracts. + Ensure all documentation aligns with organizational standards and client-specific requirements. + Collaborate with internal stakeholders to gather accurate and up-to-date information for quotes and contracts. + Work closely with the Product Management team to understand product capabilities and integrate relevant details into quotes and contracts. + Partner with the Software Product team to incorporate client feedback and align deliverables with business objectives. + Identify and recommend process improvements to enhance the efficiency of quote and contract development. + Maintain and update templates, checklists, and documentation to support consistency and accuracy. + Assist the Manager, Client Success, in responding to client inquiries related to quotes and contracts. + Provide exceptional customer service by ensuring client requests are addressed promptly and professionally. + Maintain accurate records of quotes and contracts within the organization’s systems. + Track and report on the status of quotes and contracts, ensuring timely follow-up and completion. Essential Skills + 2+ years of experience in a coordinator, administrative, or support role, preferably within a client-focused environment. + High proficiency with MS Office, Excel, PowerPoint, and Salesforce. + Strong written and verbal communication skills. + Ability to clearly convey complex information to diverse audiences. + Strong ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines. + Demonstrated ability to work effectively in a team-oriented environment with multiple stakeholders. + Proven track record of successful process improvement and project management. Additional Skills & Qualifications + Experience with EMS quotes and contract management. + Experience with EPC quotes and contract management. + Experience working in the software industry Work Environment The work environment is dynamic and team-oriented. This role is a 12 month contract. You would be required to be onsite M-F in Durham, NC. Pay and Benefits The pay range for this position is $30.00 - $35.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Durham,NC. Application Deadline This position is anticipated to close on Feb 11, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.