**Who We Are** Hargrove supplies unparalleled services in engineering, procurement, construction management, and technical services in the industrial, commercial, and government sectors. With over 2,700 Teammates in 19 offices domestically and internationally, we build long-term support relationships in the energy generation, manufacturing, research and development, and process-heavy industry in on-site support arrangements, in plant-level small projects and consulting roles, and in larger capital projects. Hargrove’s key operating principle is to provide the Right People, in the Right Place, at the Right Time. We believe that relationships and partnering together provide the best results and long-term benefits for our clients. Work-life balance and flexibility are important areas of focus for Hargrove. We’re happy to discuss flexible working hours, patterns, and locations to suit you and the business. important areas of focus for Hargrove. We’re happy to discuss flexible working hours, patterns, and locations to suit you and the business. **What You'll Be Doing** **Job Scope:** Generally responsible for leading our response to Requests for Qualifications (RFQ) and Requests for Proposals (RFP) for the company. Managing the proposal activity timelines and ensuring all proposals submitted meet the Hargrove quality standards. This work will be performed under minimal supervision. **Primary responsibilities will include but are not limited to:** + Monitor Qualifications Inbox – Download requests for Qualifications, Requests for Information and Requests for Proposals. Create folders on the appropriate servers and transfer client documents. Notify appropriate leaders of pending opportunities. + Requests for Qualifications – Maintain usernames and passwords for third party verification sites. Maintain library of standard qualification documents and update regularly with information from Safety, Finance, Quality and Marketing. Coordinate with Contracts group on Certificates of Insurance. Complete and upload qualifications in a timely fashion or to meet specific deadlines. Requests for Information – Schedule kick off meetings, status and review meetings and management review meetings. Create response templates. Review questions with operations and assign tasks and areas of responsibility. + Maintain a library of previous project information. Maintain library of standard RFI response questions and answers. + Conduct frequent progress meetings. Upload content from internal sources into the response document. Provide formatting. Upload response documents to third party sites and coordinate delivery. Print, bind and ship response documents when required. + Requests for Proposals - Schedule kick off meetings, status and review meetings and management review meetings. Create response templates. Review proposals with proposal manager and operations and assign tasks and areas of responsibility. + Coordinate with Finance and Accounting on rate sheets, templates and spreadsheets. + Coordinate with Contract group on review and mark up of legal documents. + Schedule meetings with appropriate Teammates to allow time for response development. Conduct frequent progress meetings and issue meeting minutes. + Upload content from internal sources into the response documents. Provide formatting. Upload response documents to third party sites and coordinate delivery. Print, bind and ship response documents when required. + General – Coordinate with marketing to support presentation requirements. Prepare drafts of weekly Capture Management and Opportunity report. Maintain schedule of current opportunities with review dates and due dates. **Ideal Background** **Education:** Bachelor of Arts in Marketing, Public Relations, Communication (or related field) required. **Certification:** No certification is required for this position. **Experience:** This position requires 5 to 10 years of marketing or proposal experience in a professional environment. + Knowledge and experience within the marketing, qualifications and proposals field. + Strong organizational and prioritization skills. + Ability to perform under pressure with multiple deadlines. High proficiency in Microsoft Word, Excel, Outlook, Skype, Goto Meeting, PowerPoint, SharePoint and other applicable tools. + Ability to work on a team to accomplish goals. + Ability to communicate effectively, both verbal and written. + Excellent interpersonal skills; ability to interface with internal and external clients. + Strong work ethic and willingness to take ownership for wide-ranging responsibilities. + Ability to work in a fast-paced environment with extreme multi-tasking. + Ability to maintain effective working relationships with teammates, clients, and vendors. + Focus on customer satisfaction. + Ability to work flexible hours as needed. + Attention to detail, including formatting, proofreading and grammar. + Ability to prioritize tasks, manage a large number of proposals and adhere to deadlines. + Excellent planning, time management and organizational skills. **Physical Requirements:** + Ability to sit, stand or walk for long periods of time. + Ability for limited travel with notice. \#LI-SH1 **Hargrove Culture** We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe. Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work. As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates. **Equal Opportunity Employment Statement** Hargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law. Hargrove is a drug-free workplace. The selected candidate must be authorized to work in the United States. Hargrove is passionate about serving our clients within our industry and the local economy, and we recognize that our impact goes beyond building great projects. Our extraordinary teammates serve the community with their time, talent, and generosity. The Hargrove team is a family whose volunteerism makes a huge impact on our communities, and The Hargrove Foundation is the vehicle for making a true difference in the lives of others. We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. Hargrove has consistently been ranked one of the “Best Firms to Work For” by organizations such as ZweigWhite and Business Alabama. We pair expertise and passion to meet and exceed the needs of the clients we serve across the globe. Our teammates strive to expand their knowledge and contribute to the success of the organization. Stay informed about new opportunities that are relevant to your profile.