School of Medicine
Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.
Occupational SummaryThe individual in this position will serve as the project planner for the North Carolina Registry for Brain Health [https://ncbrainhealth.org], a State funded initiative, and the Outreach, Recruitment and Engagement Core of the Duke/UNC Alzheimer’s Disease Research Center (ADRC ORE Core), funded through the National Institutes of Health. These two projects are very closely aligned in their fundamental aims, which are to: 1) offer opportunities to participate in research to residents of North Carolina, particularly those often underrepresented in research and 2) to provide educational material about brain health and information on support resources for those with cognitive impairment or caring for someone with cognitive impairment.
The project planner will be part of the Duke Coordinating Center for the NC Registry and ADRC ORE Core. The duties for this position involve project planning with internal project teams and external teams in the community.
Useful experience and knowledge for position
1) Experience working with older adults and, in particular, individuals with dementia and knowledge of dementia
2) Experience working in a leadership role with a diverse group of colleagues
3) Experience doing outreach in the community
4) Customer-service oriented and detail-oriented and enjoys a range of duties and multi-tasking
Work Performed
Specific duties are to:
1) Plan and implement project timelines and track outcomes
2) Serve as a central liaison between Duke and the other four collaborating sites
3) Orient site coordinators at all sites and work with them to develop strategies and implement project plans for meeting targets and goals
4) Draft quarterly and annual reports, monthly eblasts, and quarterly newsletters
5) Handle requests from researchers for assistance with study recruitment. Liaison to researchers and their study coordinators. Work with data manager to develop plan to send and track recruitment eblasts
6) Facilitate meetings with Registry leadership, ORE Core members, advisory boards, and community stakeholders
7) Serve as a liaison to community organizations
8) Respond to requests from community members
9) Assist with planning, organizing and attending community events
10) Assist with study recruitment
11) Other duties related to the work described above and in the description of duties summarized in the Duke job description for a Project Planner I.
Work Performed
Implement standard project management processes, tools and methodology by: Contributing to the maintenance of standard processes, and standard project templates, tools and guidelines to support the application of the standard project management methodology. Consistently applying standard project management methodology, processes, and tools to projects manages.
Providing 'Just-In-Time' training to project teams on the use of basic and standard processes and tools. Conducting project learning reviews and identifying and sharing best practice across the organization/department.
Project management and project team leadership: Draft project proposals, including pricing and schedules for medium to large projects.
Identify who should be a part of the project team and negotiate with managers for team member assignment, i.e. communications, faculty, and staff members.
Plan, lead, and facilitate regular cross-functional project team meetings. Develop detailed task lists and work effort assessment and short and long-term resource allocation plans based on input from all key players and team members (writers, editors, graphics, and production) and document these details using tools such as work breakdown structures or outlines.
Assist with developing detailed budgets and schedules based on task breakdown, materials and information and resource allocation plans.
Develop communication plans with the project team.7070
Proactively assess and analyze with the team, any risks and issues that may compromise project team performance and results and develop plans to remove or mitigate them. Maintain risk and issue logs. Monitor schedules, issue logs and risk management plans and provide warnings of serious deviations or variations that may compromise project results.
Proactively identify changes in work scope and ensure appropriate planning measures are taken with internal and external clients to reassess, renegotiate and amend scope of work responsibilities, proposals, contracts, and budgets.
Act as liaison between all parties concerned to address proposed modifications to project scope, schedule, or budget and influence to minimize changes. Work with functional managers to resolve schedule and resource conflicts.
Escalate difficult project issues as appropriate. Arrange and maintain relevant outsourcing relationships, maintain
records of expenses and track milestones and/or percent complete for contracted work, and inform project leadership as work is completed so that payments to contractors can be approved in a timely manner.
Ensure required project data and information is regularly entered into the project workbook and the project management and knowledge management systems. Generate and issue regular internal and external project reports for medium to large projects managed. Assist with the collection of clear, consistent, standard data for each project in the portfolio to support a regular portfolio report. Business development and stakeholder relationship management: Participate in meetings with potential and existing clients to discuss new business opportunities.
Initiate, establish, and maintain business relationships with all key stakeholders of the project whether internal or external to the organization.
Travel, as needed, to attend meetings or provide oversight and assistance for off-site projects.
Other duties: Assist in writing and editing materials such as eblasts, slides, newsletters, reports or sponsors, and project website content.
Perform any other related duties incidental to the work described herein. The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
Required Qualifications at this Level
Education/Training: Bachelor's degree. Additional training in Project Management or related
training is desired.
Experience: Two years of experience in project management, with increasing scope and independence.
OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Skills: N/A
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
Minimum Qualifications
Education
Bachelor's degree. Additional training in Project Management or related training is desired.
Experience
Two years of experience in project management, with increasing scope OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE and independence.
Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.