We're active members of the communities we serve. That's why at Stantec, we always design with community in mind.

Our engineering groups provide comprehensive planning, design, and engineering services for all phases of road, bridge, rail, active transportation, environmental, municipal and development projects. This is where great people and great ideas truly make a difference. Our team members are dedicated and motivated to deliver excellence while applying sound engineering principals to deliver lifecycle solutions for both public and private sector clients. The high energy and volume of opportunities within our office allows you to set the pace of your career.

Your Opportunity

We are currently seeking a part-time or full-time Administrative Professional to support our St. Cloud, Minnesota office, assisting staff with a variety of support tasks. An integral member of the Administrative Team, this position performs various support services for the office, colleagues, and project teams that can range from day to day. The successful candidate must have demonstrated experience in a similar role, have a high degree of professionalism and communication skills, possess excellent client service skills, hold strong organizational skills with the ability to focus on multiple tasks and changing priorities, and have confidence in dealing with a wide range of internal and external clients.

Your Key Responsibilities

In this position, you will be responsible for diverse functions that include but are not limited to the following:

Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges, etc.) Perform clerical and administrative functions such as filing, sorting mail, package handling, scheduling meetings, event planning, travel booking, answer phones and greet guests, assists colleagues in ordering business cards and promotional materials. Manage BC 1938 Fleet Vehicles for the St. Cloud office. Order office supplies and maintain supply inventory. Assist with timecard monitoring and completion when necessary. Review and submit invoices for payment to Accounts Payable. Manage the Woodbury office safety program. Assist with printing and laminating as well as ensuring proper operation of equipment such as completing preventative maintenance requirements and calling for repairs. Support project teams with deliverables in Microsoft Word, Excel, and PowerPoint including but not limited to formatting internal and external memos, letters, correspondence, and reports. Support HR and the onboarding processes. Keep kitchen clean with supplies stocked and organized. Perform other administrative duties as requested/assigned.  Your Capabilities and Credentials Strong written and verbal communication skills Ability to provide follow up in a timely manner and prioritize multiple tasks Ability to work effectively within a group, as well as independently, and enjoy working with different personality styles and management levels Keen attention to detail in all tasks A willingness to work overtime occasionally to meet deadlines Possess intermediate to advanced skills in Microsoft products that include Outlook, Word, Excel, and PowerPoint Skills in using computer applications for word processing, spreadsheets, databases, internet navigation, e-mail, calendars, and applications that include Teams and Adobe Education and Experience High School Diploma or equivalent 2 to 4-year college degree preferred but not mandatory. Minimum of two (2) years’ experience working in a professional office environment preferred, but not mandatory.

Typical office environment working with a computer and may be stationary for long periods of time. 

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Additional Information Salary Range(s): Pay transparency laws require employers to provide the following information for positions that may be in the following jurisdiction(s): Location Description: Min/Max Pay Range(s) for postings located in MN, NYC/NY Min Pay Range: $22.00 Per Hour Max Pay Range: $29.00 Per Hour Note: The final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.