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Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow—people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.

Job Description:

Job Summary:
This position integrates administrative duties with advanced financial, compliance, and vendor management responsibilities. It serves as a liaison between Public Affairs and key stakeholders, ensuring regulatory adherence, financial accuracy, and operational efficiency. The Public Affairs Finance & Compliance Specialist streamlines processes, supports compliance efforts, and enhances financial reporting to meet organizational objectives.

Responsibilities:

Financial and Compliance Management:Maintain vendor documentation, including W-9s and ACH forms.Handle journal entries, reclassifications, accruals, corrections, and reconciliations.Ensure compliance with financial and regulatory standards.Invoice and Payment Oversight:Process invoices through Coupa, resolve payment issues, and maintain an accurate invoice tracker.Monitor and escalate payment delays as needed.Vendor Relations:Onboard new vendors and manage duplicate records.Transition vendors to ACH payment for efficiency.Reporting and Charge Memo Preparation:Generate monthly financial reports and charge memos for Public Affairs stakeholders.Analyze data to support accurate reporting and decision-making.Administrative Duties:Order supplies, manage subscriptions, and oversee conference room schedules.Track Congressional packages and coordinate office shipping tasks.Provide calendar and travel support to Public Affairs leaders.Manage expense reports and coordinate office audits.

Qualifications:

Bachelor’s Degree or International equivalent – Preferred.Proficient in Microsoft Office Suite (Word, PowerPoint, Excel).Experience with financial systems such as Coupa or similar platforms – Preferred.Knowledge of compliance requirements and financial reconciliation processes.Strong organizational and analytical skills with attention to detail.Ability to manage multiple responsibilities and prioritize effectively.

OTHER CRITERIA:

This job is a grade 10E.Last day to apply for internal applicants is 11:59pm EST on 02/08/2025.Must be currently located in the same geographic location as the job or willing to self-relocate.No Relocation assistance offered.Employer will not sponsor visas for position.

Employee Type:

Permanent

UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.

Other Criteria:

UPS is an equal opportunity employer. UPS does not discriminate on the basis of race/color/religion/sex/nationalorigin/veteran/disability/age/sexual orientation/gender identity or any other characteristic protected by law.

Basic Qualifications:

Must be a U.S. Citizen or National of the U.S., an alien lawfully admitted for permanent residence, or an alien authorized to work in the U.S. for this employer.