Public Defender Receptionist - Fixed Term - Bilingual Required Print (https://www.governmentjobs.com/careers/ventura/jobs/newprint/4782968) Apply  Public Defender Receptionist - Fixed Term - Bilingual Required Salary $43,680.00 - $62,221.55 Annually Location Ventura, CA Job Type Full-Time Regular Job Number 1321PDO-25AA (ROC) Department Public Defender Opening Date 01/10/2025 Closing Date Continuous + Description + Benefits + Questions Description ABOUT THE DEPARTMENT The mission of the County of Ventura Public Defender is to ensure equal justice for our clients by providing exceptional legal representation. Our office recognizes the value of having a diverse and inclusive workforce. We are committed to the professional development of every employee on every team so they, in turn, can help each of our clients achieve the best outcome in their case. Our clients are a diverse community, as well, and many suffer from negative social impacts of systemic racism. We honor the inherent dignity in every client by fighting for their rights. We are holistic and take the time to find out how we can help – both inside and outside the courtroom. Our staff includes experts in litigation and trial advocacy, as well as professionals who can help people address mental health and substance use disorder issues. We represent each client at all stages of their case, and our practice areas include Misdemeanor and Felony trial teams, Immigration, Writs and Appeals, Juvenile, and Mental Health, plus a number of specialty courts, including Conservatorship and Homeless Courts. Our office partners with community-based organizations in post-conviction litigation to clear records so our clients can avoid the stigma of a criminal conviction and find jobs. By helping people gain employment and reenter their communities, we enhance public safety and demonstrate our dedication to this community. ABOUT THE POSITION Under immediate (Legal Processing Assistant I) or general (Legal Processing Assistant II) supervision, the Public Defender Legal Processing Assistant performs specialized clerical and/or secretarial duties in support of legal defense activities. THE IDEAL CANDIDATE The ideal candidate will possess excellent verbal communication skills, the ability to work as a member of a team, and a desire to work in the criminal defense field assisting persons accused of crimes. The incumbent must have excellent customer service skills, the ability to exercise sound judgment, be a team player, and the ability to perform and remain calm in a fast-paced environment with frequent interruptions. PAYROLL TITLES AND APPROXIMATE SALARIES Legal Processing Assistant I: $21.00 - $27.15 Hourly Legal Processing Assistant II: $21.39 - $29.91 Hourly DISTINGUISHING CHARACTERISTICS Legal Processing Assistant I is the entry level in the series. Incumbents prepare, examine and process legal documents in support of specialized legal defense activities, utilizing journey level clerical skills and limited application of specialized legal procedures and processes. At the journey level, Legal Processing Assistant II prepares and processes a variety of legal documents and performs a variety of legal case management activities. Incumbents apply clerical skills and specialized legal knowledge to specific assignments in support of legal defense functions. Generally, incumbents of this level are considered sufficiently trained in legal procedure to satisfactorily rotate through specialty assignment areas with minimal work disruption and/or training. NOTE: If appointed at the lower level, incumbent may be promoted to the higher level without further examination upon meeting the minimum requirements, demonstrating satisfactory performance, and in accordance with the business needs of the department. VETERAN’S POINTS: This is a trainee/entry level classification, and Veteran’s Points may apply to eligible candidates for the Legal Processing Assistant I classification. EDUCATIONAL/BILINGUAL INCENTIVE: Incumbents may be eligible for an educational incentive of 2.5%, 3.5%, or 5% based on completion of an Associate's, Bachelor's, or Master's degree that is not required for the classification. Incumbents may also be eligible for bilingual incentive depending upon operational need and certification of skill. The eligible list established from this recruitment may be used to fill existing and future Regular (including Temporary and Fixed-Term), Intermittent, and Extra Help positions for this and similar vacancies within the Public Defender's Office. There is currently one (1) Fixed-Term vacancy with an anticipated end date of December 31, 2026. NOTE: A Fixed-Term position is a position designated by the Director-Human Resources or Board of Supervisors to which persons may be appointed for fixed terms not to exceed three (3) years. Fixed-Term employees are eligible for the same benefits and compensation as Regular employees. The Legal Processing Assistant I and II are represented by the Services Employees International Union (SEIU) and are eligible for overtime compensation. TENTATIVE SCHEDULE Opening Date: Friday, January 10, 2025 Closing Date: Continuous and may close at anytime (Previously: Monday, January 20, 2025, at 5:00 pm) Application Review: Week of January 20, 2025, and on a weekly basis thereafter Examples Of Duties Duties may include, but are not limited to the following: + Answer multi-line telephone and handle telephone inquiries from clients, both in and out of custody; + Greet the public and clients including persons accused of crimes and persons from diverse socioeconomic backgrounds and temperaments; + Assist with preparing legal documents including redacting confidential files, copying, transcribing, etc; + Give the public, clients, law enforcement officials and/or other employees procedural and/or case information which requires distinguishing between, and consideration of, sensitive/protected and public information and may require understanding or interpretation/explanation of legal documents and legal/court procedure; + Assess clients’ needs and determine appropriate course of action; + Interact with attorneys and court personnel, and; + Perform other related duties as assigned. Typical Qualifications These are entrance requirements to the examination process and assure neither continuance in the process nor placement on an eligible list. EDUCATION, TRAINING, and EXPERIENCE Legal Processing Assistant (LPA) I + Any combination of education, training, or experience equivalent to one (1) year of office clerical experience and some knowledge of legal terminology. Legal Processing Assistant (LPA) II + Any combination of education, training, and experience equivalent to two (2) years of legal clerical experience which has included legal document preparation and processing and the application of specialized law enforcement/legal court procedure in support of a legal specialty area (e.g., criminal defense, criminal prosecution, or witness liaison), OR + One (1) year as a Legal Processing Assistant I with the County of Ventura. NECESSARY SPECIAL REQUIREMENT: + Bilingual Skills (English/Spanish) HIGHLY DESIRED: + Experience interacting with and assisting indigent population. + Experience in the criminal defense field. KNOWLEDGE, SKILLS, AND ABILITIES Some (LPA I) to considerable (LPA II) knowledge of: + Legal/court procedure, process and systems, and the criminal justice system. + Legal terminology. + Working knowledge of general office practices and procedures. Working ability to: + Evaluate unusual circumstances and resolve through the application of standard procedures. + Search electronic information storage systems to locate information. + Work under pressure. + Communicate effectively with people of diverse socioeconomic backgrounds and temperaments. + Demonstrate tact and diplomacy. + Maintain confidentiality of information. + Recognize and respect scope of authority and responsibility. + Perform in a fast-paced work environment with frequent interruptions. Recruitment Process FINAL FILING DATE: This is a continuous recruitment and can be closed at any time; therefore, apply as soon as possible if you are interested in it. (Previously: Applications must be received by County of Ventura Human Resources in Ventura, California no later than 5:00 p.m. on Monday, January 20, 2025.) To apply on-line, please refer to our web site at www.ventura.org/jobs. (http://www.ventura.org/hr) A paper application can be obtained by calling (805) 654-5129. Our address is County of Ventura Human Resources, 800 South Victoria Avenue L-1970, Ventura CA 93009. NOTE TO APPLICANTS: Sufficient information must be provided under the Education/Work experience portion of the application and supplemental questionnaire to thoroughly and accurately demonstrate your qualifications to determine eligibility. A resume may be attached to supplement your responses in the above referenced sections; however, it may not be substituted in lieu of the application. NOTE: If presently permanently employed in another "merit" or "civil service" public agency/entity in the same or substantively similar position as is advertised, and if appointed to that position by successful performance in a "merit" or "civil service" style examination, then appointment by "Lateral Transfer" may be possible. If interested, please click here (http://vcportal.ventura.org/CEO/HR/docs/Lateral\_Transfer.pdf) for additional information. SUPPLEMENTAL QUESTIONNAIRE - qualifying All applicants are required to complete and submit the questionnaire for this examination at the time of filing. The supplemental questionnaire may be used throughout the examination process to assist in determining each applicant's qualifications and acceptability for the position. Failure to complete and submit the questionnaire may result in the application being removed from further consideration. APPLICATION EVALUATION – qualifying All applications will be reviewed to determine whether or not the stated requirements are met. Those individuals meeting the stated requirements will be invited to continue to the next step in the examination process. WRITTEN EXAMINATION – 100% An un-proctored, internet-based job-related written examination will be conducted to evaluate participating candidates’ knowledge of reading comprehension, recording/verifying data, vocabulary, filing, legal terminology and processing, mathematics, and office practices and procedures. Applicants must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list. Candidates successfully completing the examination process may be placed on an eligible list for a period of one (1) year. BACKGROUND INVESTIGATION: A thorough pre-employment, post offer background investigation which may include inquiry into past employment, education, criminal background information, and driving record may be required for this position. EQUAL EMPLOYMENT OPPORTUNITY The County of Ventura is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions), and sexual orientation. For further information about this recruitment, please contact Rigo Caballero by email at Rigo.Caballero@ventura.org or by telephone at (805) 662-6560. Service Employees International Union (LOCAL 721) (SEIU) To learn more about Benefits, Retirement, and the Memorandum of Agreement (MOA), see links below. + Benefits website (https://hr.ventura.org/benefits) or you may call (805) 654-2570. + Retirement FAQ's (https://vcportal.ventura.org/CEO/benefits/docs/RETIREMENT%20-%20FAQs.pdf) + Memorandum of Agreement Union Code: UPP 01 We currently have one (1) Fixed-Term position to fill with an anticipated end date of 12/31/26. However, the eligible list established from this recruitment may be used to fill future Regular (including Temporary and Fixed-Term), Intermittent, and Extra Help positions for this and similar vacancies within the Public Defender's Office. Note: A Fixed-Term position is a position designated by the Director-Human Resources or Board of Supervisors to which persons may be appointed for fixed terms not to exceed three (3) years. Fixed Term employees are eligible for the same benefits and compensation as Regular employees. Are you interested in a fixed-term position? + Yes + No 02 Select the option that best describes the number of years of your office clerical experience. Note: Full time is considered 40 hours per week; anything less than that must be prorated. + No experience + Less than 1 year of office clerical experience + 1 or more years of office clerical experience + 2 or more years of legal clerical experience including legal document preparation and processing and the application of specialized law enforcement/legal court procedure in support of a legal specialty area (e.g.: criminal defense, criminal prosecution or witness liaison) 03 List and describe your experience to support your answer in Question #2. In your answer, include the following: A) Employer, job title, dates of employment B) Examples of your duties. Employer(s) where you obtained the experience must be included in the previous Work Experience section to be considered qualifying. If you do not have this experience, type "No experience." 04 Briefly describe your knowledge of legal terminology obtained through your education, training, or experience. If you do not have this experience, please type, "No experience." 05 The candidate selected for this position will be expected to interact and assist indigent population accused of crimes. Please describe your experience interacting, or how you would interact, with indigent or marginalized persons and/or groups. 06 Describe your experience providing customer service. In your response, include: A) The environment(s) in which you acquired the experience, B) The average number of customers you assisted on a daily basis, C) A brief description of the type of service you provided D) An example of a problem you have resolved. Employer(s) where you obtained the experience must be included in the previous Work Experience section to be considered qualifying. If you do not have this experience, type "No experience." 07 Describe your experience maintaining confidential information in an office environment. In your response include: A) Name of employer(s) or organization where you handled confidential information. B) Examples of how you handled confidential information. Employer(s) where you obtained the experience must be included in the previous Work Experience section to be considered qualifying. If you do not have this experience, type "No experience." 08 This position requires use of bilingual skills in English and Spanish. Do you speak both English and Spanish? + Yes + No Required Question Agency Ventura County Address 800 S. Victoria Avenue LOC. #1970 Ventura, California, 93009 Phone (805) 654-5129 Website http://hr.ventura.org Apply Please verify your email address Verify Email