Job Title: Public Programs and Events Coordinator Location: DC Metro Area Clearance: Ability to obtain a Secret Clearance Job Summary: The Public Programs and Events Coordinator will play a key role in planning, implementing, and managing public programs and invitation-only events. This role requires close coordination with multiple teams within the museum, as well as with external partners and stakeholders. The ideal candidate will have strong organizational skills, excellent communication abilities, and a proven track record in managing events and programs. Key Responsibilities: + Program Planning and Implementation: Collaborate with the Education, Curatorial, Development, Operations, Digital Outreach teams, and the Historian to develop and execute public programs and invitation-only events that align with the mission and goals. + Content Creation and Coordination: Work with the Communications Team to create and manage social media and website content related to public programs and invitation-only events. + Outreach and Documentation: Draft and distribute invitations, internal notices, and other written communications for programs and events. Maintain accurate guest lists and update museum mailing lists and databases post-event. + Senior Official Coordination: Prepare necessary documentation for the participation of senior officials in NMAD events and facilitate collaboration and clearance processes. + Department of State Liaison: Coordinate with other offices at the Department of State on programming matters, including securing participation and obtaining content clearance for events. + Volunteer and Staff Oversight: Supervise Museum staff and volunteer participation at events, ensuring effective coordination and execution of public programs and invitation-only events. + Partnership Management: Establish and manage program-specific partnerships with external speakers and groups, including scheduling meetings and preparing briefing materials. + Budget Management: Collaborate with museum leadership and the museum’s non-profit partner to develop budgets for programs and events. + Catering and Contracting: Conduct outreach to caterers and other event contractors to secure their services for programs, in consultation with museum leadership. + Content Development: Research and draft blog posts, articles, and other written materials about upcoming programs for the museum’s website and social media. + Research Support: Assist the museum historian with research and content production related to the programs. + Accessibility and Security: Support staff in researching and drafting accessibility statements and surveys to enhance the visitor experience related to events and programming. + Space Management: Liaise with external offices for the limited use of event spaces, oversee space walkthroughs, and manage space requests, ensuring adherence to the guidelines and availability. Qualifications: + Experience: Minimum of 2 years working for a federal agency. Demonstrated experience planning and executing private events and public programs for 50 to 100+ people. + Education: Bachelor’s degree in history, International Relations, Government, or a related field. + Preferred Experience: Previous work experience with museums or other public-facing non-profit institutions is highly desirable. + Skills: + Strong written and verbal communication skills with an emphasis on professional, concise email outreach and coordination. + Proven ability to manage multiple tasks and coordinate across various teams. + Experience in budget management and partnership development. + Proficiency in research and content development. Kwaan Bear Technology (KBT), is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind. KBT is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at KBT are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. KBT will not tolerate discrimination or harassment based on any of these characteristics.