POSITION DESCRIPTION

Purchasing Agent III

 

Function and Scope

Responsible for timely procurement (including all contracts and capital purchases) of materials and services for a designated portion of the Mill.  Provide oversight and assist the Procurement activities of on-site Capital Contractor.   Ensure a stable base of acceptable vendors to guarantee a competitive quality source for all of the DeRidder Mill’s needs for materials and services. This includes vendor selection, procurement decisions (pricing, freight, terms of payment, etc.), and problem resolutions.

 

 

Duties and Responsibilities

Procure materials and services, including drafting and execution of all contracts and capital purchases for front end of Mill and provide coverage for back end of mill.  Procure commodity materials and rentals in absence of other Purchasing Agent and Buyer. Supervise all of the procurement activities of our in-house contractor buyers.Manage vendor base (evaluations, reviews, visits, negotiations, rate schedules, and contracts).Manage procurement for capital projects.  Attend required meetings with vendors and project team, and assist in management of all procurement activities of capital cost plus contractor.Problem solving on vendor invoices and receiving issues (including match discrepancy report, over 90-day receivers, invoice problem list, and closing of po’s).Protect legal interests of the company (insurance and contracts).Review systems issues and work for improvements.Provide coverage for the other Purchasing Agent and Buyer in their absence.

 

Supervision and Leadership Exercised

Minimal supervisory direction received.  Incumbent has wide latitude for decision-making and accountability. 

 

Periodic review of work with administrative assistant to Accounting/Procurement.

Contractor.

 

Provide oversight in all of the procurement activities of our in-house Capital Contractor Buyers.

 

Assist Capital Contractor Planners in scope definition and available vendors for use in bid process.

 

 

Reporting and Accountability Relationships

Report directly to Financial Manager; accountable to all requisitioners and mill management.

 

 

Decision Making Authority

Responsible for procurement of over $31,000,000 materials and services, including drafting and execution of contracts, with no limit on cost.  Purchase order authorization limit is $150,000.00. 

 

Business Contacts

Internal – daily contact with planners, engineers, all requisitioners, receiving, Corporate SAS, Corporate Legal, Corporate Procurement, and Corporate Risk Management. 

External – daily contact with vendors (sales, accounting, management) for negotiations, placing orders, providing information, and resolving problems. 

 

Qualifications

Education and Experience

            BS degree in Business Management or related field; or relevant experience.

            5 Years experience at a manufacturing facility.

            3 Years purchasing experience preferred.    

 

                       

Knowledge/Competencies

      Working Knowledge of Financial/Purchasing Software Systems.

The ability to select, set-up, train, and provide ongoing management of vendors and contractors.

Solid working knowledge of purchasing program administration, contract administration, supplier sourcing, vendor analysis, and program evaluation preferred.

Strong working knowledge of Microsoft applications including Word, Excel, and PowerPoint.  Proficiency should be at an intermediate level with the ability to design and create presentations, spreadsheets, and databases.

Working Knowledge of all Commodity Materials.

Full working knowledge of all needed computer skills and associated software.

Self-motivation, attention to detail, and disciplined follow-through are essential

Analytical, negotiation, and communication skills, and ability to multi-task.

Working knowledge of Contracts for Services and Materials.

 

Work Environment

                         Office; some visits to vendor shops and mill production areas

Physical Demands

                        Standing (#hrs)   1    Surface type   carpeted floor   

                        Sitting (#hrs)   7    Surface type   desktop workstation

                        Walking (#hrs)           Surface type    see standing above    

                        Balance Requirement Conditions (ie stairs/ladders/catwalks)   very limited

                        Lifting (floor to waist) object   10  lbs

                                    (waist to shoulder) object   5  lbs

                                    (overhead) object   5lbs

                        Carrying – object   10lbs

                        Stooping/Bending-(#Hrs)   1           

                        Crawling/Kneeling -(#Hrs)   very limited

                        Reaching – (Below waist level) object   very limited      distance   very limited

                                           (Overhead) object   very limited    distance   very limited

                                           (At torso level) object   very limited    distance   very limited

                        Grasping – Object   7hrs   (mouse)

                        Fine Manipulation Requirements - Object   7hrs   (mouse)

                        Hand Wrist Work- Object (ie Computer)   7(# Hrs)

                        Twisting/Rotation Motions   very limited    Body Part   waist

                        Repetitive Motions   typing, writing, phone, mouse

                        Seeing Requirements   written documents, computer screen

                        Hearing Requirements   telephone and face-to-face conversations; alarms

                        Talking Requirements   telephone and face-to-face conversations          

 

            Personal Protective Equipment Needed

            Mill required PPE when going into areas that require same

APPLY TO JOB SHARE THIS JOB icon--apply-share