At Hy-Vee our people are our strength. We promise “a helpful smile in every aisle” and those smiles can only come from a workforce that is fully engaged and committed to supporting our customers and each other. Job Description: Job Title: Purchasing Assistant Department: Purchasing FLSA: Non-Exempt General Function: Responsible for ensuring all vendors are paid on time, in order for Hy-Vee to receive discounts on product received in warehouses. Enters billbacks, credits, and coupons into system that are deducted from vendor checks. Core Competencies + Partnerships + Growth mindset + Results oriented + Customer focused + Professionalism Reporting Relations: Accountable and Reports to: Category Manager Positions that Report to you: None Primary Duties and Responsibilities: + Audits invoices and authorizes for payment. + Answers inquiries from stores, vendors and brokers. + Assists with sales representatives (orders, late P.O.’s, store orders, etc.). + Verifies disputed invoices for repayment. + Coordinates pick-up loads with dispatch and incoming freights. + Traces late shipments and shortage of product. + Audits and completes new item sheets for the warehouse. + Coordinates the return of merchandise shipped in error and recalled merchandise and prepares billing to vendors. + Verifies all shipments are invoiced and processed for payment. + Coordinates importing paperwork for shipments and invoicing. + Reports to work when scheduled and on time. Secondary Duties and Responsibilities: + Assists with ad pricing. + Orders merchandise when supervisor is absent. + Performs other job-related duties and special projects as required (i.e. GM show). Knowledge, Skills, Abilities and Worker Characteristics: + Commitment to the Hy-Vee Mission and a willingness to promote the values of the company + Strong verbal and written communication skills + Strong interpersonal skills; ability to relate to and interact with other people in a friendly, professional manner + Ability to identify problems, develop and execute solutions + Ability to interact with basic computer systems, including word processing, spreadsheet and email applications, as well as job-specific programs Education and Experience: High school diploma or equivalent required; 1-3 years previous related work experience. Physical Requirements: + Visual requirements include: ability to see detail at near range with or without correction. + Must be physically able to perform sedentary work: occasionally lifting or carrying objects of no more than 10 pounds, and occasionally standing or walking. + Must be able to perform the following physical activities: stooping, kneeling, reaching, handling, grasping, feeling talking, hearing and repetitive motions. Working Conditions: The duties of this position are performed in a general office setting. There is frequent pressure to meet deadlines and handle multiple projects in a day. Equipment Used to Perform Job: Calculator, Fax, copier, telephone, printer, VDT and PC with Microsoft Office programs. Financial Responsibility: None. Contacts: Has daily contact with suppliers/vendors, store personnel and warehouse personnel. Confidentiality: Has access to confidential information, including pricing and ads. Are you ready to smile, apply today.