HealthPartners is hiring for a full-time Purchasing Card Coordinator.

POSITION SUMMARY STATEMENT:

Manages the enterprise-wide Purchasing/Travel Credit Card program including, systems maintenance and upgrades, training, reporting, data analysis, and other related support. Develops policies and procedures associated with the program.  Serves as the contact for systems related issues that impact individuals, I.S. & T., and all other areas within HealthPartners. Services as a primary resource for creating and pursuing recommendations regarding the further development of the Purchasing Card program for HealthPartners and related entities. 

Assists with decisions and recommendations regarding further development of the Purchasing Card program. Looks for development opportunities and prepares best practice or project plans for manager.

 

MINIMUM QUALIFICATIONS: 

Education, Experience or Equivalent Combination:  Associate Degree in accounting, management, business, or related area.  Four years experience with Accounts Payable or Purchasing related fields.        Two years experience with Purchasing Card or Accounts Payable systems.  Previous experience in a position requiring teamwork, analysis and complex problem solving

 

Licensure/ Registration/ Certification: Certified Purchasing Card Professional (CPCP), or achieve the designation within two years of employment.

 

Knowledge, Skills, and Abilities: Proficient in Microsoft suite of products such as Word and Excel. Ability to work with minimal supervision. Demonstrated initiatives and critical thinking in following through with tasks. Demonstrated planning, organization, and time management skills. Proven ability to manage multiple deliverables and timelines simultaneously. Excellent oral and written communication skills Excellent customer service skills.

 

ESSENTIAL DUTIES: 

Coordinates, evaluates, and performs maintenance to the Wells Fargo ChRIS system. Provides direct support to all cardholders and managers: Provides security administration for end users.  Trouble-shoots questions and problems reported by end users; resolves through appropriate resources (IT, Chase, etc.) Develops and conducts on-going end-user training; regularly assesses training needs. Tracks noncompliance issues and works with end users and managers to ensure all transactions meet company policies for legitimate business purposes. Supervises staff hired to support the program. Provides work direction and technical guidance to staff to ensure data integrity. Reviews files to ensure transactions are appropriate and not fraudulent. Prepares monthly file for General Ledger. Reviews all audits (user, terminated employees, transactional, Sales Tax and 1099’s) with internal and external sources while ensures that they are completed timely and accurately.  Approves reconciliations for corporate airfare account with Travel Agency monthly. Follows up on appropriate documentation for all travel transactions.  Liaison between HealthPartners and Chase for developing the program to meet the needs of the entities.  Coordinates Corporate Travel Program including writing and maintaining policies and procedures. Liaison with Corporate Travel Agencies. Reviews payment requests from Accounts Payable to determine appropriate payment method. Updates and manages required documentation for transactions on the Accounts Payable credit card. Writes and updates the protocols, policies and procedures associated with the system and credit card program. Keeps policies and procedures consistent with current operations and current systems functionality. Communicates revisions to end-users and ensures that users understand policies and procedures. Provides statistics on a monthly basis for reporting and benchmark program with industry standards. Updates website for Purchasing Card Program to ensure the current policies, forms, schedules, are available to the end users.  Manages effective partnership with various departments including Finance, Payroll, IS&T to ensure smooth system operations. Liaison with Visa and the merchants concerning inquiries. Assists with special projects as they arise.

 

*Job description rankings/percentages are intended to reflect normal averages over an extended period of time, and are subject to daily variances.  Quality and efficiency standards should at no time be compromised to meet the average expectations expressed above.  Job descriptions are subject to change to accommodate organization or department needs.

 

ORGANIZATIONAL EXPECTATIONS:

Values

All colleagues are expected to live our values:  

Excellence: We strive for the best results and always look for ways to improve.

Compassion: We care and show empathy and respect for each person.

Partnership: We are strongest when we work together and with those we serve.

Integrity: We are open and honest, and we keep our commitments.

Additional Expectations:

Complies with safety instructions, observe safe work practices, provides input on safety issues, and promotes a safe work environment.  Maintains regular and timely attendance.  Protects confidentiality. Demonstrates participation in and support of the organization's Corporate Integrity Program by participating in compliance-related education and training and complying with the organization's policies and procedures.   Timely completion of all mandatory education and organizational requirements (i.e., licensure/certification, Employee Health and Wellness requirements, annual training, etc.)

 

LEADERSHIP RESPONSIBILITY:

Please describe the degree to which the position directs the work of others or coordinates workflow of a clinic, department, or functional area.  If applicable, indicate the number of people and the titles for which this position directly and/or indirectly directs the work of others or coordinates workflow.
Critical Job Demands  

Section 1: Place an “X’ next to ONE of the terms that best describes the frequency for each of the Critical Demands.

Critical Demands

N/A

0%

Rare

1-5% (Up to a ½ hour)

Occa

6-33% (1/2 hour to 3 hours)

Freq

34-66% (3 to 5½ hours)

Cont

67-100% (5½ to 8 hours)

Standing - Remaining on one's feet in an upright position at a work station without moving about.   x       Walking - Moving about on foot.   x       Sitting - Remaining in a seated position.         x Squatting - Assuming or maintaining a crouching position with the knees bent. x         Reaching - Stretching out or extending to touch or grasp. x         Lifting - Raising or lowering an object from one level to another (includes upward pulling). x         Carrying - Transporting an object, usually holding it in the hands or arms, or on the shoulder. x         Pushing/Pulling – Exerting force upon an object so that the object moves away/towards from the force. x         Handling/Fingering – (includes typing, computer work, gripping, grasping, and pinching)         x

 

Section 2: Place an “X” next to ONE of the terms that best describes the Strength Rating for this job classification which is expressed by one of five terms: Sedentary, Light, Medium, Heavy, and Very Heavy. 

x Sedentary Work - Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.    Light Work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly (Constantly: activity or condition exists 2/3 or more of the time) to move objects. Physical demand requirements are in excess of those for Sedentary Work. Even though the weight lifted may be only a negligible amount, a job should be rated Light Work: (1) when it requires walking or standing to a significant degree; or (2) when it requires sitting most of the time but entails pushing and/or pulling of arm or leg controls; and/or (3) when the job requires working at a production rate pace entailing the constant pushing and/or pulling of materials even though the weight of those materials is negligible. NOTE: The constant stress and strain of maintaining a production rate pace, especially in an industrial setting, can be and is physically demanding of a worker even though the amount of force exerted is negligible.    Medium Work - Exerting 20 to 50 pounds of force occasionally, and/or 10 to 25 pounds of force frequently, and/or greater than negligible up to 10 pounds of force constantly to move objects. Physical Demand requirements are in excess of those for Light Work.    Heavy Work - Exerting 50 to 100 pounds of force occasionally, and/or 25 to 50 pounds of force frequently, and/or 10 to 20 pounds of force constantly to move objects. Physical Demand requirements are in excess of those for Medium Work.    Very Heavy Work - Exerting in excess of 100 pounds of force occasionally, and/or in excess of 50 pounds of force frequently, and/or in excess of 20 pounds of force constantly to move objects. Physical Demand requirements are in excess of those for Heavy Work.

Note: During any patient handling task, if any caregiver is required to lift more than 35 lbs. of a patient’s weight, assistive transfer devices should be used for the transfer.