I.  Position Summary

 

This position will perform and provide administrative support and purchasing assistance within the KSEA Materials/Purchasing Department and the Karl Storz Organization related to Direct and Indirect Spend activities. Procurement responsibilities will be assigned related to Indirect Spend categories for services and supplies that support Auburn, El Segundo, and KSEA / KSNA regional offices. Assignments will be in line with abilities, experience, and growth potential of the individual. In addition, this position may be assigned Vendor Master Data Management responsibilities including vendor enrollment, maintenance, and change activities. 

 

II. Minimum Job Knowledge, Education, and Skill requirements 

 

Education: High school diploma  Analytical and Organizational skills, accuracy, and attention to details.  Verbal and written communication skills  Motivated, detail oriented, and organized to perform duties in a timely manner and adhere to guidelines and established time frames 

 

III. Essential Functions  

 

Physical Requirements 

 

Must be able to work overtime to perform the job responsibilities listed.   Must be punctual, able to sustain attendance guidelines, and work hours as assigned.  Able to work at a computer for extended periods. 

 

Mental Requirements 

 

Decision-making skills – This position requires a responsive individual, who listens to understand, responds quickly and decisively and has the commitment to execute an action plan  Critical Thinking – This position requires an individual to incorporate their professional material experience with their interpersonal cognitive skills and incorporate honesty, integrity and respect for coworkers into their everyday interactions at KARL STORZ  Professionalism – This position requires an individual to have a continual and conscientious awareness of KARL STORZ'S  published Purpose and Core Value Statement  Self-motivated – This position requires a results orientated individual who can work independently, take ownership, see change as an opportunity and cultivate networks to improve existing processes and procedures.  This position requires an individual to have a continual and conscientious awareness for providing professional customer service to internal and external contacts  This position requires a results orientated individual who can work independently, take ownership and see change as an opportunity.   This individual needs to be flexible, manage priorities and work productively under minimal supervision 

 

Duties and Responsibilities 

 

Create and distribute daily, weekly, monthly reports using SAP, Word, Excel, Outlook, Power Point etc…  Maintain supplier files, update vendor info for SBA reporting, KST returns, service notifications, other as assigned.  Understands PO/PR types, data elements on PR/PO’s, creates PO and forwards to SME and or vendor.  Resolves receiving, pricing, delivery discrepancies using Open text.  Inventory planning for supplies as assigned.  Vendor relationship management liaison for assigned commodities.  Negotiating prices and terms of delivery, payment etc..  Support of continuous Improvement initiatives.  Writing Procedures, Work Instructions, SAP transactions 

 

 Quality 

 

The incumbent in this position is generally responsible for following FDA/QSR guidelines as described in the procedures related to his/her specific job responsibilities. 

 

Interpersonal and Communication Skills 

 

This position requires an individual with good communication and collaborative skills. Must be able to maintain productive working relationships with co-workers.  This position is expected to excel in a unified, cohesive working environment. Must treat fellow employees with respect