Purchasing Technician Print (https://www.governmentjobs.com/careers/bocaratonfl/jobs/newprint/4906925) Apply  Purchasing Technician Salary $25.26 - $31.58 Hourly Location FL 33432, FL Job Type Full-Time Job Number 04200 Department Financial Services Division Purchasing 12/05701 Opening Date 04/15/2025 Closing Date 4/22/2025 11:59 PM Eastern FLSA Non-Exempt Bargaining Unit N + Description + Benefits + Questions . Job Description The City of Boca Raton is seeking a Purchasing Technician to perform as division wide support for a variety of administrative and purchasing needs. Under regular supervision of the Purchasing Manager, the Purchasing Technician will be a primary point of contact for incoming calls, visitors, and/or internal or external inquiries and will also be responsible for small dollar procurements and assisting the Buying staff with procurement related functions. Essential Functions + Primary point of contact to greet visitors, answer, and screen telephone calls, as well as to receive and distribute mail received to the division + Serve as a liaison with City Staff and vendors in determining commodity needs, service needs, and schedules + Serve as backup to mail room operation, purchasing card program, property disposition and surplus auctions + Coordinate appointments and travel arrangements for direct supervisor + Coordinate and prepare procurement items for Council award + Assist in the maintenance of assigned term contracts + Update and maintain electronic bidding system and online supplier registrations support + Record and manage the execution of procurement documents + Update and/or maintain Purchasing webpage and electronic board + Maintain Purchasing Division records retention program + Provide research, tracking and correspondence related to public record requests + Conduct market surveys, analysis, and other research to report + Research contracts and intergovernmental contracts for possible use + Develop Requests for Quotes for supervisor’s review, administer with supervision + Develops and performs complex bid tabulations and other related documents Serve as Buying Staff support regarding: + The development and research of vendor lists, specifications, insurance certificates and related information for procurements + Bids, bid openings, bid bonds, various procurement meetings and solicitation awards + Obtaining information from vendors related to various solicitation methods and availability of requisitioned items FINANCIAL RESPONSIBILITIES : + Prepare and/or process purchase orders; orders office supplies as needed for division + Process small dollar purchase requisitions + Reconcile the division’s PCard statements + Audit and check for compliance with State and City purchasing regulations Knowledge, Skills and Abilities Knowledge of: + Business methods, markets and purchasing practices + State and City purchasing regulations as well as laws relating to public purchasing + Standard office procedures, practices and equipment + Microsoft Office Suite (Microsoft Word, PowerPoint, Excel, and Outlook) Intermediate level of expertise. + Ability to follow oral and written instructions + Ability to work under pressure of deadlines and with minimal direction/supervision Skilled in: + Navigating, updating, and maintaining a variety of digital resources including but not limited to Purchasing webpage and electronic board and/or electronic bidding system + Excellent communication, presentation, and problem-solving skills + Excellent command of grammar and ability to write, edit and proofread for accuracy. Ability to: + Establish and maintain effective working relationships with City officials, colleagues, associates, and the public + Demonstrate an analytical ability, mathematical aptitude, attention to detail, and high degree of organization. + Follow complex oral and written directions + Express ideas clearly and concisely both orally and in written form + Manage tasks and deadlines in an organized and professional manner. Minimum and Preferred Qualifications + Associate degree from an accredited college or university with major coursework in business administration; Or an equivalent combination of education, training, and experience. + Two (2) years of direct professional experience in the procurement of materials and services is preferred. + Possession of a valid State of Florida Class ‘E’ driver’s license. Additional experience is accepted as a minimum requirement in lieu of the postsecondary degree on the following basis: additional four (4) years in lieu of the bachelor’s degree, and additional two (2) years in lieu of an associate degree. POST OFFER PRE-EMPLOYMENT SCREENING REQUIREMENTS: Final offer and employment are contingent upon successful completion of the following post offer, pre-employment screening items which may include: + Criminal Background Check + Employment Verification + Professional References Check + Motor Vehicles Report (MVR) Check + Drug and Alcohol Screens Physical and Environmental Demands and Conditions: The environmental conditions and physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. + Constantly remaining in a stationary position, often standing, or sitting for prolonged periods. + Occasionally moving about within the immediate work area to accomplish tasks. + Occasionally moving from one worksite to another. + Occasionally adjusting or moving objects up to twenty-five (15) pounds in all directions. + Constantly communicating with others to exchange information. + Constantly operates a computer and other equipment using motions requiring manual dexterity or fine motor skills + Constantly able to identify and distinguish colors + Constantly assessing the accuracy, neatness and thoroughness of the work assigned. + Constantly able to observe details accurately and identify variances. + Lift or carry objects up to twenty-five (15) pounds or less. + Push/pull objects up to twenty-five (15) pounds or less. + Constantly working in a normal office environment with few physical discomforts. + Occasionally work with equipment or performing procedures where carelessness would probably result in minor cuts, bruises, or muscle pulls. The City of Boca Raton is an Equal Opportunity (https://www.myboca.us/1226/Equal-Employment-Opportunity) , Inclusive, Veteran's Preference Employer and Drug Free Workplace. It is the policy of the City of Boca Raton to prohibit discrimination on the basis of race, color, religion, gender, gender identity or expression, marital status, age, national origin, disability, pregnancy, familial status, sexual orientation, genetic information, or any other status or condition protected by applicable federal, state or local laws. BENEFITS SUMMARY Full-Time Non-Bargaining Employees ANNUAL LEAVE: Shall accrue prior to an employee attaining permanent status in the classified service, and may be used after six (6) months of employment at the sole discretion of the Department Head, but it shall not be paid out upon resignation or termination unless the employee has attained permanent status (one full year). The maximum accrual is 360 hours. Year of ServiceAccrual 0 to 5 full years8 hours per month 5 to 10 full years10 hours per month 10 to 15 full years12 hours per month 15 full years and over14 hours per month CASH OUT OF ANNUAL LEAVE: Employees who have attained permanent status shall be permitted to cash out up to forty (40) hours of accrued and unused Annual Leave, either in a single lump sum payment or two or more partial payments, each fiscal year. SICK LEAVE: 8 hours per month. Any hours in excess of 960 will be paid off annually at 50%. Upon retirement, employees with a minimum of 5 years continuous service will receive 50% of sick leave balance. Termination for reasons other than retirement shall be entitled to payment for accrued, but unused sick leave, as follows: Years of servicePercentage Less than 2 full years0% 2 to 5 full years10% 5 to 10 full years20% 10 full years or more30% Retirement (normal, early or disability)50% HEALTH INSURANCE (Premiums): Employee Medical (Base Plan) - Paid 100% by City. Employee contributions are required for the buy up employee coverage plans. Employee Dental (DHMO or Basic PPO Plan) & Vision (Basic Plan) paid 100% by City. Employee contributions are required for the Employee + Dependent(s) for the Medical, Dental, & Vision Plan. CONTINUOUS SERVICE BENEFIT: As of December 1 each year - Paid during the month of December. Year of ServiceBenefit 5 to 10 full years$600 annually 10 to 15 full years$800 annually 15 full years and over$1,100 annually RETIREMENT PLANS: The two pension/retirement options are listed below: + An option to enroll in a Defined Contribution Retirement Plan. The Defined Contribution Retirement Plan will not require a mandatory contribution. The City will contribute seven (7%) percent of the annual base wages annually. The vesting period for this plan shall be one (1) year from date of hire in the classified service, which coincides with your one-year probationary period. + An option to enroll in a Defined Benefit Retirement Plan option is available. There is a ten (10) year vesting period with a multiplier of 2.00% at normal retirement and a mandatory seven and three-quarters (7.75%) percent employee contribution. + The two (2) options will be fully explained prior to an irrevocable selection. Optional: 457 Deferred Compensation Savings Plan is available. HOLIDAYS: 15 per year: 12 recognized holidays and 3 floating days which are allocated for the fiscal year beginning October 1, to all 8 hour per day employees. Employees hired between October 1 and March 31 shall receive 3 floating holidays. Employees hired between April 1 and September 30 shall receive 1.5 floating holidays. Floating holidays must be used within the fiscal year. Non-task employees working 10-hour days receive 10, 10-hour paid holidays but do not receive floating holidays. FUNERAL LEAVE: Up to 3 workdays - In State; Up to 5 workdays - Out of State TUITION REIMBURSEMENT: Full-time employees are eligible for tuition reimbursement as outlined in the City’s Tuition Reimbursement Policy which is available in Human Resources and subject to the availability of departmental funds. MILITARY LEAVE: Members in military reserve units who attend annual training are entitled to paid leave not to exceed 30 days each calendar year. EAP: Employees, spouses, and eligible dependents have access to five (5) face-to-face sessions with a counselor through Cigna's Employee Assistance Program (EAP). Services include assistance with legal, financial, parenting, elder care, pet care, and identity theft.