PW Financial & Records Analyst Print (https://www.governmentjobs.com/careers/charlottesville/jobs/newprint/4861858) Apply  PW Financial & Records Analyst Salary $73,079.11 - $91,542.32 Annually Location Charlottesville, VA Job Type Regular Full-Time Job Number 241200037-1 Department Public Works Department Opening Date 03/07/2025 Closing Date 3/14/2025 5:00 PM Eastern Bargaining Unit N/A + Description + Benefits + Questions General Summary The Public Works Financial & Records Analyst advanced-level technical and analytical work in research/analysis, budgeting, fiscal management, and data/records management in the Public Works Department. Normally completes work with limited independent discretion and reports to the Public Works Director. The preferred hiring range for this position is between $73,079.11 - $91,542.32 Annually. S tarting offer is based on applicable education, experience, and internal equity. This is a full-time, exempt, position which provides excellent benefits including 13 paid holidays plus 1 floating holiday, paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, City's retirement options, gym membership reimbursement, tuition reimbursement, and continuing education/training opportunities. + For a general summary of benefits offered by the City, please click the 'benefits' tab on this posting, or visithttps://www.charlottesville.gov/1047/Employee-Benefits. + The City of Charlottesville manages its own retirement system which offers both a defined benefit and a defined contribution option. While the City does not participate in VRS, the City has a Portability Agreement with VRS and there are certain provisions that must be met. For questions pertaining to the Portability Agreement, please contact the City's Benefits Administrator at 434-970-3462. Essential Responsibilities and Duties To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations will be considered to enable individuals with disabilities to perform the essential functions. The essential functions of the job are not limited to those listed in the job description. The City retains the discretion to add to or change the duties of the position at any time. + Works with the Director, Deputy Director, and division managers to develop the operating, engineering, capital improvement, and other program budgets and for new requests; including presentation of Public Works budget to the city manager, budget offices, and/or others. + Manages budget for operating, engineering, and/or capital improvement projects, account coding, auditing, and annual budget surveys. + Manages financial tracking, and assists all departmental divisions, in reconciliation of projects and reimbursements including with state and federal grants. + Provides and performs budget reporting, financial auditing, updating financial documents/reports, aligning general ledger accounts, and grants administration. + Establishes, handles, and maintains physical and electronic departmental records and files, frequently of a confidential and/or sensitive nature; ensuring proper maintenance, retention, and compliance. + Serves as point of contact for departmental Freedom of Information (FOIA) requests; ensuring appropriate, accurate, and timely response. + Works with multiple stakeholders to research and develop administrative operations. + Assists in the planning and coordinating of department operations and programs by conducting analytical studies, recommending needs, activity monitoring/reporting, coordinating workflow requirements, and determining resource needs/feasibility which may also include grant and grant writing. + Develops, recommends, advises, implements, and oversees plans and programs for improvement in the performance, quality, compliance and efficiency of department operations and services to department management. + Assists in development and review/revision of departmental policies, procedures, and programs ensuring compliance with laws and regulations. + Edits, writes, and finalizes reports and makes presentations for a variety of audiences. + Represents Department on committees, task forces, and projects advocating for the Department’s needs and objectives in a collaborative approach; and may serve as a member on the department management team. + Evaluates City and community stakeholder groups and appropriate communication for updates on concerns, special projects, and matters of public interest; which may include conducting and/or developing satisfaction surveys. + Responds to department or program feedback, inquiries, customer concerns and requests, and facilitates resolution. + May assist with the onboarding of new department employees. + Determines priorities and involvement of others in related activities. + Subject to being called back to work to the City in emergencies or as needed to provide necessary services to the public. Must have the ability to be contacted and respond based on Departmental guidelines. + Responsible for appropriate use and maintenance of City equipment, tools, and other resources, including work time. + Regular and reliable attendance. Other Duties: + Performs additional duties to support operational requirements as apparent or assigned. Education, Experience and Skills Education and Experience: Candidates may qualify by demonstrating the required knowledge and skills outlined for the job through experience(s) other than formal education. + Bachelor’s degree in business administration, public administration, statistics or related field AND at least 3 years of experience in finance, budget, research/analysis, and data/records management. OR + Associate degree in business administration, public administration, statistics or related field AND at least 5 years of experience in finance, budget, research/analysis, and data/records management. Certifications/Licenses/Other Requirements + Required to successfully pass a pre-employment background check and a pre-employment drug screen. + Must obtain and maintain all certifications required by applicable federal, state, and local regulations. Knowledge, Skills, Abilities and Other Characteristics Job Knowledge + Thorough knowledge of principles and practices in finance and records management, legal and regulatory requirements in government budgeting, procurement, FOIA, safety, and/or other related areas. + Comprehensive knowledge of applicable federal, state, and local laws, codes, and procedures. + Thorough knowledge of best practices for program development, management, and evaluation. + Thorough knowledge of complex organizational structure and operations. Reading + Advanced: ability to read and understand complex written materials such as technical analyses, local laws and procedures, state or federal laws and regulations, financial reports, and/or legal documents. Writing + Advanced: Ability to organize data, develop and write clear and concise complex written materials such as research papers, editorials, journals, speeches, manuals, or critiques. Provide documentation and records for the planning and evaluation of projects, facilitating print and social media reports, writing policies and procedures. Ability to tailor writing to specific audiences and explain complex information and ideas. Math + Advanced: Ability to apply fundamental concepts of theories, works with complex mathematical calculations, operations, and analyses. Ability to determine cost and expenditures of projects, develop and monitor budget and fiscal accountability. Communication Skills + Intermediate: Establishes and maintains effective working relationships with co-workers, City officials, business leaders, citizen groups, and others. Ability to provide and receive complex information, as well as recommend policy improvements. May include interactions that involve stressful, negative situations requiring significant tact and the ability to diffuse aggressive behavior and reach consensus. Elements of persuasion may be necessary to gain cooperation and understanding. Independence and Decision-Making + Requires Limited Direction: Normally completes work according to their own judgment, requesting supervisory assistance occasionally. Manages special projects with little oversight and assignments may be reviewed upon completion. Performance reviewed periodically. Technical Skills + Skilled: Comprehensive, practical knowledge of a technical field with use of analytical judgement and decision-making abilities appropriate to the assigned and apparent job responsibilities. Skilled in Microsoft Office applications and various department systems and software. Fiscal Responsibilities + Assists senior-level department management in the development and monitoring of budget and project preparation. Analyzes and researches fiscal data in order to make recommendations for future projects and budget projections. Ensure accountabilities for all fiscal operations. Supervisory Responsibilities + Has no formal supervisory duties. However, in coordination with director or division manager, may act as a lead worker to guide, train, instruct, and direct the work of support staff ensuring all policies, procedures and regulations are adhered to. Other Characteristics + Excellent organizational and time management skills; sometimes under strict time constraints. + Works closely with others as part of team. + Frequent change of tasks and independently balances multiple tasks simultaneously. + Listens to the ideas of others. Establishes rapport with co-workers and others. + Takes responsibility for finding answers to questions and responding appropriately. + Performs tedious or exacting work. + Works under constant interruptions and requests for service. + Maintain accurate records and files. + Work effectively with sensitive and confidential issues and information. + May require dealing with angry, frustrated and/or upset individuals. + May require additional hours outside of normal schedule. Physical Conditions & Additional Information Physical Demands + Sedentary Work: exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. + Must be able to communicate information and ideas so others will understand. Must be able to exchange accurate information in the position duties. + Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer. + Must occasionally move about inside the office to access file cabinets, office machinery, etc. and position self to maintain files in file cabinet. + Ability to observe details at close range (within a few feet of the observer). Machines, Tools, Equipment, Software and Hardware: + Typically requires use of standard office equipment and telephone, and related software and hardware; and any other equipment as appropriate or as assigned. Work Environment + Work is performed in an office environment where there may be exposure to computer screen for extended periods of time, monitor glare and dust. + The noise level is typically moderate. The City of Charlottesville is an Equal Opportunity Employer and supports workforce diversity at all levels of the organization. The City prohibits discrimination on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by federal, state or local laws. The City is dedicated to this with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs, and general treatment during employment. Requests for reasonable accommodation by individuals with disabilities may be requested by contacting Human Resources at (434) 970-3490 or hr@charlottesville.gov. The City of Charlottesville conducts job related background checks, reference checks, and pre-employment drug tests, in accordance with federal, state, and local law, of applicants who reach the final stages of the employment selection process. The City’s policy has not changed because of the decriminalization of marijuana in the Commonwealth of Virginia. Marijuana remains an illegal drug under federal law, and it continues to be a violation of the US Department of Transportation regulations and the City’s policy prohibiting employees from testing positive for marijuana. SUMMARY OF EMPLOYEE BENEFITS Updated July 1, 2022 Benefits cited represent those for regular 40-hour employees and may differ for Management Level, Part-Time, and/or Library positions. Long-term temporary employees are eligible for all benefits except retirement. Interns, temporary, seasonal, substitute, and relief employees are not eligible for benefits. 1. LEAVE: + Vacation: + 3.09 hours accrued biweekly -- 0 - <3 years + 3.85 hours accrued biweekly -- 3 - <5 years + 4.62 hours accrued biweekly -- 5 - <10 years + 5.40 hours accrued biweekly -- 10 - <15 years + 6.16 hours accrued biweekly -- 15 - <20 years + 6.93 hours accrued biweekly -- 20 - <25 years + 7.70 hours accrued biweekly -- 25+ years + Sick: + 4.62 hours per biweekly pay period, approximately 120 hours a years, no limit on accumulation + Holidays: + 14 paid holidays per calendar year (13 observed and 1 floating) 2. INSURANCE: + Aetna Medical – + Choose from three options with different premiums and levels of coverage and coverage is effective on the first of the month following date of hire: + HMO: $0 premium for employee only coverage + POS 1: Employee-only premium of $36.28 per biweekly pay + POS 2: Employee-only premium of $13.02 per biweekly pay + (Dependent coverage is available but the cost of the premium is not subsidized.) + Prescription Card ($10 generic, $30 lower cost name brand, $55 higher cost name brand) + Mail Order Maintenance Prescription Drug Program ($20 generic, $60 lower cost name brand, $110 higher cost brand) + Dental (Delta Dental) + No cost for employee only coverage. Dependent coverage is available but the cost of the premium is not subsidized. + Diagnosis and Preventive -- 100% of allowable charge; Basic Dental Care - 80%; Major Dental Care - 50% + Primary -- $50 deductible, 80/20 + Prosthetic & Complex Restorative -- $50 deductible, 50/50 + $1,500 maximum annual benefit + $1,000 Orthodontic Benefit + MetLife Vision Plan: Optional + Employee only coverage: $2.50 bi-weekly; Dependent coverage also available at differing rates. + Eye health exam, dilatation, prescription and refraction of glasses covered after $10 co-pay; + $130 allowance for frames, after co-pay, plus additional discounts where accepted. + Life: + Two times annual salary (paid by the City) + Optional supplemental life available for employee, spouse, dependents (paid by employee) + AFLAC: Optional + Cancer/accident/short term disability/intensive care insurance (paid by employee) + Long Term Disability + Protection from income loss due to long-term illness or injury (paid by the City) 3. RETIREMENT: The City of Charlottesville manages its own retirement system and does not participate in VRS, however the City has a Portability Agreement with VRS. There are certain provisions that must be met and the portability request must be executed within 18 months of vesting in the City's Plan. + Pension: + Choose from two options: + A Defined Benefit Pension plan pays a monthly benefit in retirement using a defined formula based on the employee's earnings history, tenure of service, and age. Our plan has a 5 year vesting period and an employee contribution of 5% of salary. + A Defined Contribution 401a plan in which fixed contributions are paid into an individual's account by the employer, the contributions are invested, returns (positive or negative) are credited to the account, and the account balance is used to provide retirement benefits. The vesting schedule for our 401a plan is 33% after one year of service, 67% after two years of service, and 100% after three years of service. There is no required contribution from salary. (Note that: the Defined Contribution retirement plan is the only plan available for Library employees) + Supplemental: + Deferred Compensation (457) - employee contribution 4. OTHER BENEFITS: + Flexible Spending Accounts: + Health Care Expenses + Dependent Care Expenses + Parking/Mass Transit Expenses + Parking Subsidy of $50 per month + Wellness Programs: + Gym Reimbursement Program + Monthly On-Site Nurse and Annual Flu Shots + Health Screenings and Fairs, Education Sessions, & Weekly Fitness Classes + Weight Watchers at Work + Bike Commuter Program: + Reimbursement of up to $20 per month for reasonable bike commuting expenses + Employee Assistance Program: + A variety of confidential, personal professional services for you and your family available 24 hours a day. + Tuition Reimbursement Program: + Up to $1,500 for undergraduate OR Up to $3,000 for graduate level tuition per fiscal year per employee. 01 Of the following, which best describes your level of education and experience: (Must be verifiable in reference to the Education and Work History section on your online application.) + Bachelor's degree in business administration, public administration, statistics or related field AND at least 3 years of experience in finance, budget, research/analysis, and data/records management + Associate degree in business administration, public administration, statistics or related field AND at least 5 years of experience in finance, budget, research/analysis, and data/records management. + None of the above. 02 Please briefly describe your experience in finance, budget, research/analysis, and data/records management. If no experience, please write 'None.' 03 To be considered, qualifying education and experience, including City of Charlottesville employment, must be clearly documented in the education, work history, and additional information sections of the employment application. Resumes can be attached but should not be used as a substitute for the required information on the application. I understand that an attached resume may not be accepted in place of a completed employment application and that my qualifications should be stated on the employment application itself. + Yes + No 04 I certify that the information above is true and correct, and I certify that it can be verified with reference to the information in my basic application. I understand that my application may be rejected if the responses to supplemental questions do not match my basic application. + Yes + No Required Question Employer City of Charlottesville Address P. O. Box 911 605 East Main Street Charlottesville, Virginia, 22902 Phone (434) 970-3490 Website http://www.charlottesville.gov/jobs