Position Summary:
The Accounting Assistant, a member of the Facilities Business Operations Center team, performs 
accounting tasks in a varied and highly complex environment exercising a high degree of judgment in 
selecting and applying guidelines and policy. Many duties involve access and use of confidential 
information.

An employee in this position enters, processes, and reconciles a wide variety of financial 
transactions such as  purchase  requisitions,  invoices,  vendor  statements  using  a  variety  of 
university  and  departmental software systems and spreadsheets.

About the Work Unit:
Vanderbilt University Real Estate (VURE) is responsible for a portfolio of 41 buildings consisting 
of ~1 million gross rentable square feet, 760,000 square feet of commercial space, 305 apartment 
units, University ground leases, 427,000 square feet of leased space, and the Vanderbilt Legends 
Club golf course and facilities. The Real Estate department supports the university in all real 
estate related matters including acquisitions and dispositions, tenant and department space 
planning, leases with 3rd parties, public-private partnerships, and strategic initiatives.

VURE is part of the Vanderbilt University Facilities organization which works collaboratively to 
build, maintain, manage and operate campus infrastructure in a sustainable and cost-efficient 
manner to support the overarching academic mission and goals of the university. Facilities annual 
budget exceeds $100 million in operating expenses and includes over 400 employees.

The Facilities Business Operations Center provides support to the entire Facilities department, 
specifically in regard to the areas of Finance, Employee Relations, Systems, Contracts and General 
Administration.

Duties and Responsibilities:
Purchase Requisitions
•     Accurately and thoroughly enter requests for purchase requisitions and lease agreements into 
the Oracle system.
•     Track approval process and follows up as needed to ensure timely processing of purchase 
orders.
•     Send notification to applicable parties once purchase order has been implemented.
Invoices
•     Review invoices to verify accuracy and completeness, including verification against contract 
terms.
•     Follow up with Payment Services to investigate and resolve any delays in payment processing,

especially regarding monthly lease payments.
Reconciliations
•     Perform routine reconciliations of revenue accounts for campus leases.
•     Maintain project reconciliation workbooks.
Accounting entries
•     Perform routine monthly accounting entries for Oracle.

Other duties and ad hoc projects as needed.

Supervisory Relationship:
This  position  does  not  have  supervisory  responsibilities.  This  position  reports  
administratively  and
functionally to the Financial Unit Manager for VURE.
Education and Certifications:
•     Associate degree
•     Three (3) years of experience in a related environment
•     Experience with real estate operations is preferred.

Experience and Skills:
•     Demonstrated skill in using Microsoft Office suite of applications, especially Excel.
•     Clear communication skills.
•     Effective organizational skills must be able to track many outstanding issues simultaneously.
•     Requires strong documentation and follow up skills.
•     Experience with lease management software (AMT) preferred.
•     Experience with enterprise general ledger (Oracle) preferred.