POSITION RESPONSIBILITIES Healthpeak is seeking a Real Estate Administrator to join our on-site lab and life science property management team. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and client/owner relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts. Job responsibilities include but are not limited to: + Answer management phones and assist with tenant needs + Respond to inquiries by providing routine information and or taking and delivering messages + Receive, distribute, and review all purchase orders, track purchase orders in Workspace, alert management of any problems or unresolved purchase orders, and run monthly reports + Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc + Maintain inventory of office supplies and property staff directory. + Monitor outside vendors for compliance of contracts and certificates of insurance + Assist with preparing and administering service agreements + Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents + Responsible for accounts payable, accounts receivable and reporting + Organize and code invoices + Assist Chief Engineer with update of electrical analysis worksheet as utility invoices are received + Responsible for issuing Purchase Orders (POs), tracking, and assigning the POs to invoices as they are processed for payment + Compiling and reviewing Tenant Billings and other miscellaneous charges + Provide management team with aged delinquency reports and send delinquency letters + Attendance is an essential function of the job and is required in-office five (5) days per week POSITION REQUIREMENTS + Must have a high school diploma or GED at minimum, associate or bachelor’s degree preferred + Previous exposure to commercial property management preferred + Experience with MRI and Yardi software preferred + Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases + Possess professional demeanor and excellent interpersonal and customer service skills + Have access to reliable transportation and maintain a valid driver's license + Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook + Excellent communication skills, both verbal and written + Ability to work independently + Competitive benefit package and pay rate commensurate with experience: $26.44 - $28.84/hour, plus generous cash incentives Powered by JazzHR