POSITION RESPONSIBILITIES Healthpeak is seeking a Real Estate Administrator to assist in directing and coordinating activities of on-site outpatient medical property management. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and client/owner relations; assist the property management team in maintaining invoice records and contacting vendors/setting up accounts. Job responsibilities include but are not limited to: + Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives, etc. + Maintain inventory of office supplies and property staff directory + Prepare and track all vendor contracts. Maintain current vendor list for all buildings and obtain current COI, business licenses and W-9 on all Vendors + Assist with preparing and administering service agreements + Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents + Responsible for accounts payable, accounts receivable and reporting + Maintain property files in Box/Compass/etc. + Assist PM’s with entering new contracts into Quickbase for TI, Capital and Insurance related projects + Interact and correspond with tenants to address problems or complaints, as it relates to janitorial, maintenance, accounting, etc. + Occasionally assist Property Manager with AR collections + Obtain and track expired Tenant COI’s + Run reports in ETS/Prism to ensure work orders are completed in a timely and satisfactory manner + Compiling and reviewing Tenant Billings and other miscellaneous charges + Provide management team with aged delinquency reports and send delinquency letters + Additional miscellaneous items as requested by Management POSITION REQUIREMENTS + Must have a minimum high school diploma or GED, an associate’s or bachelor’s degree preferred + Previous exposure to commercial property management + Experience with MRI and Yardi software preferred + Previous exposure to real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases + Possess professional demeanor and excellent interpersonal and customer service skills + Have access to reliable transportation and maintain a valid driver's license + Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook + Excellent communication skills, both verbal and written + Ability to work independently Powered by JazzHR