Real Estate Services Administrator Job ID 188855 Posted 21-Oct-2024 Service line Advisory Segment Role type Full-time Areas of Interest Administrative, Property Management Location(s) Framingham - Massachusetts - United States of America, Marlborough - Massachusetts - United States of America, Natick - Massachusetts - United States of America, Northborough - Massachusetts - United States of America, Shrewsbury - Massachusetts - United States of America, Southborough - Massachusetts - United States of America, Worcester - Massachusetts - United States of America **About the role:** + Under limited supervision, provides general administrative support for the Real Estate Management Team and assists with tenant and/or vendor customer service. + **Working onsite in Northborough, MA USA. Candidates from outlying areas will be traveling to Northborough daily, Monday - Friday.** **What you’ll do:** Perform a wide range of administrative tasks for assigned staff including but not limited to phone support, draft, preparation of correspondence, expense reporting, calendar and scheduling, meeting coordination, filing and copying, etc. Maintain tenant, vendor and property files, including insurance certificates, lease abstracts, onsite tenant amenities, etc. in accordance with all prescribed standards. Work with Building Technician staff and vendors to compile a list of maintenance item requests. May open work orders. Coordinate and monitor status of work assigned to vendors. Coordinate tenant events and appreciation, and help with publication and distribution of tenant newsletters. May initiate rent collections correspondence and phone contact with tenant where permitted by state regulations. Assist with budget preparation by researching costs for supplies and services and obtaining bids. Align with bid process guidelines, and facilitate preparation of monthly and quarterly management reports. Assist with preparation of Common Area Maintenance dues, invoices and any related correspondence. Coordinate accounts payable and accounts receivable, and codes invoices for payment, inputs into our accounting system, and forward all original invoices to accounting for payment. **What you’ll need:** + To perform this job successfully, a candidate should be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. + Reasonable accommodations may be made to enable individuals with disabilities to perform the responsibilities. + Applicants should be currently authorized to work in the United States without the need for visa sponsorship now or in the future. + High school diploma or general education degree (GED) and a minimum of three years of related experience or training. Previous administrative experience or commercial real estate experience is preferred. Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees. Requires basic knowledge of financial terms and principles and ability to calculate simple figures such as percentages. Ability to understand and carry out general instructions in standard situations. Ability to tackle problems and requires basic analytical skills. Intermediate to advanced skills with Microsoft Office Suite. **Why CBRE?** When you join CBRE you will have the support and resources of a global firm where an entrepreneurial mentality is encouraged. You'll realize your potential with exciting work, fast-paced assignments, an environment of constant learning and dedication to results! To enable your success, we provide the best tools, training and leaders in the industry. Our culture is built on our RISE (https://www.cbre.com/about-us/culture-and-history) values and reflects the needs and perspectives of our clients and our people. Our work is guided by our North Star: Crafting the real estate solutions of tomorrow, so businesses and people thrive. Coming to work for CBRE, you will receive a comprehensive benefits package, 401k, and extraordinary perks such as career growth and longevity! **Equal Employment Opportunity:** CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. **Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada). **NOTE:** Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter. CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)