Real Estate Services Administrator Job ID 189857 Posted 23-Oct-2024 Service line Advisory Segment Role type Full-time Areas of Interest Administrative, Property Management Location(s) Irvine - California - United States of America **About The Role:** At CBRE, a Real Estate Services Administrator will provide general administrative support and assists with tenant and vendor customer service. This position requires you to work onsite in Irvine, CA. **What You'll Do:** + Perform a wide range of administrative tasks for assigned staff including but not limited to phone support, draft, preparation and distribution of correspondence, expense reporting, calendar and scheduling, meeting coordination, filing and copying, etc. + Maintain tenant, vendor and property files, including insurance certificates, lease abstracts, etc. in accordance with prescribed standards. + Work with Building Technician staff and vendors to compile a list of maintenance items. May open work orders. Coordinate and monitor status of work assigned to vendors. + Coordinate tenant events and appreciation. Assist with publication and issuance of tenant newsletter. + May initiate rent collections correspondence and phone contact with tenant where permitted by state regulations. + Assist with budget preparation by researching costs for supplies and services and acquiring bids as directed. Assist with preparations of monthly and quarterly management reports. + Assist with preparation of Common Area Maintenance (CAM) dues, invoices and related correspondence. + Administer accounts payable and accounts receivable. Code invoices for payment, inputs into accounting system and forwards original invoices to accounting for payment. **What You'll Need:** To perform this job successfully, an individual will need to perform each crucial duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. + High school diploma or general education degree (GED) and a minimum of three years of related experience and/or training. + Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. + Ability to write routine reports and correspondence, respond to common inquiries or complaints, and effectively present information to an internal department and/or large groups of employees. + Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages. + Ability to understand and carry out general instructions and solve problems in standard situations. Requires basic analytical skills. + Intermediate to advanced skills with Microsoft Office Suite Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future. **Why CBRE?** When you join CBRE you will have the support and resources of a global firm where an entrepreneurial mentality is encouraged. You'll realize your potential with exciting work, fast-paced assignments, an environment of constant learning and dedication to results! To enable your success, we provide the best tools, training and leaders in the industry. Our culture is built on our RISE (https://www.cbre.com/about-us/culture-and-history) values and reflects the needs and perspectives of our clients and our people. Our work is guided by our North Star: Crafting the real estate solutions of tomorrow, so businesses and people thrive. Coming to work for CBRE, you will receive a comprehensive benefits package, 401k, and extraordinary perks such as career growth and longevity! CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Real Estate Services Administrator position is $60,000 annually [or $28.85 per hour] and the maximum salary for the Real Estate Services Administrator position is $65,000 annually [or $31.25 per hour]. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance. **Equal Employment Opportunity:** CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. **Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada). **NOTE:** Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter. CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)