Job Summary

Receptionist-Site Administration- Asturias Site

The Asturias Receptionist and Site Administration will have responsibility over all the administrative aspects at the Asturias office. The person will be at the front desk, and therefore be the first contact person for any visitors, supplier, incoming courier, new joiners, and all other personnel at the site.
The Asturias site hosts a total of roughly 300 people; therefore, this person will need to have the ability to attend multiple demands at the same time, and proactively manage other duties associated to the overall administration and operations of the site. A strong customer orientation is also one of the key capabilities of this role.
It’s an exciting time to be part of the IFF family! We are a global leader in taste, scent, and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy.

Key responsibilities:

Responsible for receiving visitors at the front desk.Sorting and distributing postAnswering and forwarding callsOn boarding new employees (credentials request, laptop set up, time planner etc.)Administer termination/leavers (access removal, laptop removal etc.)Support and manage logistics associated to visitors (reserving meeting rooms, hotel, taxis, parking, catering)Key contact to administer office supplies / cleaning service/ maintenance workResponsible for access controls and securitySupport any other site management activity as needed (Time Planner, RJL etc.)

 Qualifications:

3-5 years of work experience in a role of similar characteristicsGood Microsoft sills requiredFluent EnglishAdditional languages considered a plus

Core competencies:

Good planning & organizing skillsStrong interpersonal capabilitiesAbility to quickly learnAttention to detailTeam workerInitiativeCan-do attitudeAbility to effectively work and interact with a wide variety of people in the organizationFlexibility to get rapidly adjusted to new situations in a continuous changing environment

We are a global leader in taste, scent, and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex, or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability.

Visit IFF.com/careers/workplace-diversity-and-inclusion to learn more