Receptionist Job ID 185620 Posted 20-Sep-2024 Service line Advisory Segment Role type Full-time Areas of Interest Administrative Location(s) Newport Beach - California - United States of America **Get ready for an exciting career with CBRE!** CBRE is the global leader in commercial real estate services. We have been ranked the industry’s top brand by the Lipsey Company for 15 consecutive years and one of Fortune’s “Most Admired Companies” in the sector four years running. Through our values of respect, integrity, service and excellence, we focus on crafting successful outcomes for our clients, employees and shareholders. We offer a competitive compensation package, complete with benefits (Medical/Dental/Vision/401(k)/Disability/Paid holidays/vacation). **About the Role:** Provide administrative support to a department or office location. Provide support for reception and guest services, mail services, phone, meeting rooms and location services. **What You’ll Do:** + Receive and direct incoming calls to appropriate personnel and voicemail. + Greet and announce clients, applicants and visitors. + Follow security procedures for recording guests, suppliers and other visitors. Arrange escorts as needed. Issue visitor passes and validates parking. + Assist with scheduling and preparing meeting and conference rooms. Coordinate setup of conference/meetings rooms. Arrange for and reserve projectors and other meeting equipment, ensuring equipment is in good operating condition. Arrange video and/or web conferencing as needed. + Coordinate catering for meeting and events. May negotiate pricing and menus. Secure approvals for catering expenses and review invoices to arrange billing to appropriate department or business unit. + Perform general clerical duties associated with distributing office faxes, packages and mail as required. + Use tracking systems to record inbound and outbound courier, freight, and mail. + Arrange messenger service as needed. + Follow location security procedures for screening inbound deliveries. + Order office supplies and other common use items for the location, such as supplies, equipment toner, printer paper, freight and shipping supplies etc. + Maintain neat appearance reception area, conference rooms and other common areas. + Request building and housekeeping services as needed. + Periodically inspects common area equipment to ensure good operating condition. Arrange equipment service as needed. + Maintain records and logs of service requests and tracks their status. + Maintain a file of services including transportation sources, accommodations, and referral contacts. May arrange convenience/hospitality services for guests such as transportation, tickets, reservations, etc. + Performs other duties as assigned. **What You’ll Need:** + HS Diploma or GED required. + Prior Front Desk, Concierge, customer service or other hospitality experience preferred. + Ability to write routine reports and correspondence. + Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor with a strong, professional customer service orientation. + Ability to calculate simple figures such as percentages. + Intermediate skills with Microsoft Office Suite. Ability to work flexible work schedules based on office needs. Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future. **Why CBRE?** An environment of respect, integrity, service and excellence crafts our approach to every opportunity. We lead by example, guided by the needs of the cities we inhabit, the communities we build and the world we live in! CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Receptionist position is $21.64 per hour and the maximum salary for the Receptionist position is $26.83 per hour. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. We offer a competitive compensation package, complete with benefits (Medical/Dental/Vision/401(k)/Disability/Paid holidays/vacation). **Equal Employment Opportunity:** CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. **Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada). **NOTE:** Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter. CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)