Job Title: Receptionist/Administrative Assistant
Department: Residential Division
Reports To:
Responsible For: Not Applicable

GENERAL PURPOSE OF JOB:

Receives and routes incoming calls and greets visitors while maintaining a professional courteous manner with the public and employees.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Answer multi line telephone system, screen and direct calls, take and relay messages as needed.
• Responsible for enabling phone lines in the morning and rolling over phone lines during the evening.
• Provide information to callers per company policy.
• Greet persons entering organization and direct persons to correct destination or alert employees that they have a visitor.
• Handle general requests from the public and our customers.
• Monitor staff movements in and out of company property in order to distribute phone calls correctly.
• Mail/Deliveries

Responsible for postage meter

Running mail through meter
Adding postage to meter
Scheduling maintenance on the postage meter.

Certified mail preparation FedEx-preparation of administrative packages and scheduling pick up. Receive and sort mail and deliveries. Label and stuff service billing invoices. Keeping front desk, lobby, multipurpose room, small conference and break rooms stocked, clean and organized. Includes coffee supplies Assisting applicants with applications and distributing them to the proper supervisor. Assist in room preparation/meeting preparation and clean up This may include ordering and picking up catering, supplies etc.

SECONDARY DUTIES AND RESPONSIBILITIES:
• Provide general administrative and clerical support for all departments as needed.
• Prepare correspondence and documents.
o This may include Microsoft Word and Excel documents

 

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success.  Equal Opportunity Employer/Veterans/Disabled

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent. 

 

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