Receptionist Apply now (https://secure.dc4.pageuppeople.com/apply/674/gateway/default.aspx?c=apply&lJobID=534283&lJobSourceTypeID=796&sLanguage=en-us) Job no: 534283 Work type: Staff Full-Time Location: Main Campus (Gainesville, FL) Categories: Office/Administrative/Fiscal Support Department: 13010100 - COTA-DEAN'S OFFICE-GEN ADMIN Classification Title: Receptionist Job Description: College of the Arts Dean’s Office Full-time TEAMS (staff) position Date of Expected Hire:February 2025 Salary:$17.91/hour ($37,400 annual) with a comprehensive and highly competitive leave and benefits package The College of the Arts Dean’s Office seeks a Receptionist to greet and direct walk-in and phone traffic; provide administrative support for general Dean’s office functioning, such as serving as the building maintenance contact as well as maintain office supplies/orders, manage building access and attend to other office needs. The receptionist position assists with Dean level events and meetings as well as assisting two Associate Deans with scheduling committee meetings and other administrative needs. Additionally, this position serves as the primary effort reporting coordinator for the college. The successful candidate will possess a high school diploma or equivalent and possess a desire and ability to provide helpful and robust customer service to all with a demonstrated record of efficient organizational skills, accuracy, attention to detail, and the ability to prioritize, organize, and execute administrative tasks in order to meet deadlines while communicating with stakeholders in a timely manner. The University of Florida College of the Arts intends to be a transformative community, responding to and generating foundational shifts in the arts and beyond. As business and academic professionals, artists, scholars, advisors, and teachers, we, the staff of the College, embrace the complexity of our evolving human experience and seek to empower our colleagues, students, and faculty to respond to and shape that experience fearlessly through critical thinking, creativity, constructive questioning, and respectful dialogue. We seek a colleague who engages with openness and enthusiasm for the work and the mission of the college. We seek a colleague who possesses skills in designing and facilitating work that advances curiosity, inclusion, open intellectual discourse, and the well-being of all in an environment of complex diversity. We seek a colleague who identifies as a trusted steward of resources, balancing institutional requirements and the demand for innovative solutions. Responsibilities Reception/Office Acts as the Dean’s Office receptionist (the face of the college), with a desk in the main Fine Arts Building A lobby. Greet, welcome, assist and direct walk-in and phone traffic. Assist new employees with phones, business cards, keys, electronic building access and nametags. Provide administrative support for general Dean’s office functioning, such as maintaining the phone list, the Dean’s Office directory, and the Dean's faculty and staff wall organizational chart; receive mail and package deliveries sorting into correct mailboxes in mailroom and coordinating pick-up of larger packages; maintain office supplies and orders; Manage the coffee service. Primary contact for day-today facilities needs or issues for Fine Arts Building, and some special project requests, which includes serving as the primary manager of building access through the online digital entry system and physical keys and managing the security cameras. This also includes the responsibility of submitting and following up on facilities requests as needed. Certifies space allocation for Fine Arts Building A. Serves as the Building Emergency Coordinator for Fine Arts Building A. First point of contact for questions/concerns regarding effort certification. Populates effort reports for over 300 faculty, staff and graduate students, overseeing the process to ensure reports are certified by the semesterly deadlines. Leadership Support Assists the Executive Assistant to the Dean as needed and serves as backup to that position. Assist in the coordination of Dean’s Office events and meetings as needed. Maintains the college’s Events Calendar. Assist two Associate Deans with scheduling committee and other larger meetings, ordering faculty regalia for commencement ceremonies, and other administrative work, as needed. Location and Schedule: Normal working hours are Monday through Friday 8am-5pm; periodic after-hours activities may be required for which adjustments to the normal working schedule will can be made to accommodate. This position is expected to perform their duties on the UF main campus in Gainesville, Florida. THE COLLEGE OF THE ARTS:The mission of the College of the Arts is to be a transformative community, responding to and generating paradigmatic shifts in the arts and beyond. We achieve the university’s mission by training professionals and educating students as artists and scholars, while developing their capacities for critical study, creative practice, and provocation. The College offers baccalaureate, masters, and doctoral degrees. Approximately 1,700 students are pursuing majors in degrees offered by the College of the Arts under the direction of 135 faculty members in its three accredited schools— the School of Art + Art History, the School of Music, and the School of Theatre + Dance, and in the Center for Arts in Medicine, the Digital Worlds Institute, and the Center for Arts, Migration, and Entrepreneurship. In addition, the college comprises the University Galleries, and the University level of the New World School of the Arts in Miami. The University of Florida:The University of Florida is a comprehensive learning institution built on a land grant foundation, ranked one of the top five best public universities in the nation in U.S. News & World Report. We are The Gator Nation, a diverse community dedicated to excellence in education and research and shaping a better future for Florida, the nation and the world. Our mission is to enable our students to lead and influence the next generation and beyond for economic, cultural and societal benefit. UF is a graduate research institution with more than 50,000 students and membership in the prestigious Association of American Universities. Gainesville, which is consistently ranked as one of the nation’s most livable cities, is located midway between the Gulf of Mexico and the Atlantic Ocean. Together, the University and the community comprise the educational, medical and cultural center of North Central Florida, with outstanding resources such as the University of Florida Performing Arts (Phillips Center for the Performing Arts, the Squitieri Studio Theatre, the Baughman Center, University Auditorium), the Harn Museum of Art, the Florida Museum of Natural History and in the community, the Hippodrome State Theatre and Dance Alive National Ballet. In addition to salary, the University of Florida (UF) offers low costState Health (https://www.mybenefits.myflorida.com/health/health\_insurance\_plans) plans, a number of Dental plans to fit you and your family’s needs, and Vision. Domestic partner coverage through GatorCare is also available. Optional plans such as life, disability, legal and accident insurance are also available. UF provides a variety of leave programs including vacation, sick leave, 11 paid holidays, personal leave days, and family medical leave. TEAMS employees accrue approximately 22 vacation days annually, 13 sick days annually, and 4 personal leave days, typically used during the holiday closing period (accruals based on full-time employment). UF also provides you the flexibility to deal with life’s challenges by offering paid family leave, eight full weeks of leave over a 24-month period. Build a retirement roadmap with competitive pension plans, investment accounts and a host of voluntary add-ons, such as 457 deferred compensation and 403(b) plans. UF Employees are also eligible for theGatorPerks discount program (https://benefits.hr.ufl.edu/gatorperks/) , which provides big savings at various business and retailers! Explore UF’s plethora of benefit options here:TEAMS Benefits (https://benefits.hr.ufl.edu/my-benefits/explore/eligibility/teams-usps/) Expected Salary: $17.91/hour ($37,400 annual) with a comprehensive and highly competitive leave and benefits package Minimum Requirements: The successful candidate must have a high school diploma or equivalent. Preferred Qualifications: The successful candidate will meet some of the following, listed in order of importance to the position: + Evidence of the capacity and desire to work proactively to come up with solutions to challenges. + Desire and evidence of ability to understand the administrative policies, procedures and strategic goals of the College and UF and the reasoning behind them. + Evidence of the ability to communicate effectively, concisely and with professional sophistication, both verbally and in writing, especially email composition and in-the-moment welcoming and helping walk-in needs. + Intermediate to advanced level of knowledge of how to use Microsoft Word, Excel, Outlook and MS Teams. + Evidence of a commitment to maintaining accuracy and precision with detailed administrative work and communicated information. + Demonstrated record of the ability to prioritize, organize and execute work assignments in ways that meet deadlines and inform all stakeholders of statuses. + Evidence of the ability to establish and maintain effective working relationships with a diverse array of people including faculty, staff, students, and vendors. + Some experience in an office or professional environment. + Desire and capacity to grow into understanding applicable systems well enough to recommend changes that make the systems more effective, understandable, transparent, human centered, or any other type of improvement. + Evidence of the capacity for designing and facilitating administrative work that advances curiosity, inclusion, open intellectual discourse, and the well-being of all in an environment of complex diversities. Special Instructions to Applicants: Application Deadline:All application documents must be submitted by January 9, 2025. Application Process:Applications must be submitted via the University of Florida’s online application system. Online applications must include the following: (1) a detailed letter of application that explains how you match the particular qualifications of this position and how your work and perspective will contribute to and enhance our transformative community; (2) a resume; (3) names and contact information of three professional references. The Search Committee may request additional materials at a later time, including obtaining UF engaged and/or other personnel files from UFHR for current or previous UF employees. Inquiries may be sent to: Piper Call Chair, Receptionist Search Email:piperhcall@ufl.edu The search committee does not utilize AI or other software to provide any level of applicant assessment. If an accommodation due to a disability is needed to apply for this position, please call +1 (352) 392- 2477or the Florida Relay System at +1 (800) 955-8771 (TDD). Hiring is contingent upon eligibility to work in the US. Searches are conducted in accordance with Florida's Sunshine Law. This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See ourVeteran's Preference Page (https://jobs.ufl.edu/applicant-resources/veterans/) for more specific information. Application must be submitted by 11:55 p.m. (ET) of the posting end date. Health Assessment Required:No Advertised: 18 Dec 2024 Eastern Standard Time Applications close: 09 Jan 2025 Eastern Standard Time