Job Title: Front Office Coordinator
Job Description

We are seeking an authentic and positive Front Office Coordinator to greet employees, visitors, and vendors while providing administrative and operational support. The ideal candidate is curious in nature and truly excited about joining our fast-growing company.

ResponsibilitiesAct as Tier 1 incident management for our US offices by intaking, responding to, and rerouting or resolving all reported incidentsManage the temporary access card process for employees and vendorsManage employee access requests for those visiting from another office locationCreate a friendly and welcoming atmosphere for guests by assisting them with the sign-in process using our visitor management platform, Traction GuestManage general email correspondenceBe a helpful resource for our employee baseManage incoming mail and packages, including daily retrieval from the building mailroom and logging into the delivery tracking systemReview internal operations calendar and meeting reporting to maintain awareness of in-office activitiesCreate new and maintain existing process documentation as needed to ensure consistent programming and team operationsAccept catering deliveries and communicate with meeting hosts as neededProvide general office and team support as neededEssential Skills0-2 years of relevant experienceA passion for customer serviceStrong communication skills, both written and verbalStrong interpersonal skillsAbility to interact at all levels with internal and external clients in a professional, thoughtful mannerAbility to work well both as a member of a team and independentlyAbility to maintain a flexible schedule depending on the needs of the office/teamAbility to self-manage time effectively in a hybrid work environment with fluctuating office occupancyAbility to move throughout the facility (standing, walking, kneeling, or bending) for extended periods of time and ability to lift boxes or equipment up to 50 lbs. as neededProficiency in Microsoft OfficeAdditional Skills & QualificationsExperience with administrative supportExperience in customer serviceExperience in data entryWork Environment

The position involves sitting at the front desk, where you will greet employees, visitors, and vendors while providing administrative and operational support. The role requires flexibility to accommodate the needs of the office and team. You will be working in a hybrid work environment with fluctuating office occupancy, where you may need to move throughout the facility and lift boxes or equipment up to 50 lbs. as needed.

Pay and Benefits

The pay range for this position is $22.00 - $24.00

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Bellevue,WA.

Application Deadline

This position will be accepting applications until Jan 13, 2025.

\n

\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

\n

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

\n\n