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Our client, a Private Equity firm that identifies and develops distinctive opportunities for its investors and partner companies, is seeking to hire a Temp to Perm Administrative Assistant to support a team of 7 in their NYC office. Note this role is 70% reception/office assistant and 30% administrative. The role will be responsible for a high volume of tasks including calendar management and scheduling, effectively prioritizing information and requests to then ensure appropriate level of urgency is given, monitoring/tracking conference room meeting schedules, managing travel/expenses and other administrative support tasks required at the office level. You are required to be in office 5 days per week, 8:30am - 5:30pm.

Responsibilities:

70% Reception / Office Assistant Duties:

Organize, stock, order pantry items. Monitor, maintain, organize, and order all office supplies.Make sure lunch orders have been placed, delivered, and labeled, must be able to manage this process independently.Help welcome, assist, and direct visitors to appropriate conference rooms.Provide necessary information for guests to enter the building.Clean and set up conference room for meetings.Help sort mail and distribute accordingly.Answer phone calls/ take detailed messages and direct each call/message to the right person.High levels of integrity and discretion in handling confidential information is a must and a high degree of professionalism in dealing with senior professionals inside and outside the company is required.

30% Admin Duties:

Email and calendar management.Working directly with other EA's, travel booking, expense report management.Half of the day is spent in email and calendars - there is high email volume in this role.

Qualifications:

Bachelor's degree. 1+ years of administrative/scheduling experience in a corporate setting.Microsoft Word, Excel, and Outlook (Experience with Outlook is essential).Flexible/can do attitude.Ability to complete a high volume of tasks and projects with little to no guidance.Strong written/verbal communication skills.Calendar management for executives (calendaring and travel booking)Resourceful and proactive. A1403754NY-Temp_1736951832 To Apply for this Job Click Here