Grow with the best. Join a smart, creative, and inspired team that works to support operational excellence. The Stantec community unites more than 31,000 employees working in over 450 locations across 6 continents. Our Functional Services Teams (FSTs) include Corporate Development, Finance, HR, HSSE, IT, Legal, Marketing/Communications, Practice Services and Real Estate and Procurement. Bringing together individuals with diverse backgrounds, talents, and expertise, our FSTs are vital to making our Company stronger. 

Your Opportunity

This Receptionist requires a professional, proactive individual with administrative expertise to provide the receptionist role and administrative support to our multidiscipline office and employees of Stantec. This position will play a key role by providing support to the local teams and assisting with all office operations.

The receptionist role is an extremely important one because it is the first and continuing impression of Stantec to our clients, visitors, and staff. The receptionist should maintain high standards through courteous customer service and exceptional professionalism. The receptionist will join a team of dynamic administrative professionals in our San Francisco office. 

Your Key Responsibilities Meet and greet clients and visitors and manage visitor registration system Reception phone coverage – ensure courteous handling of all telephone calls Coordinate incoming/outgoing mail and packages Ensure reception area and common areas are clean and clutter free Ensure conference rooms are tidy, chairs pushed in, trash removed, AV put away Assist with arranging meetings and vendor presentations, including lunch & learns, staff meetings, large events, tracking participants, etc. Order food for meetings and events, ensure food is setup and cleared out timely and assist with events as needed Manage office inventory and order supplies Maintain kitchens and ensure supplies are stocked, load/unload dishwashers Maintain sign-out logs and distribution of digital cameras, technology, and other general office equipment as needed Assist with managing conference room reservations  Assist with managing workstation reservations Maintain office equipment, performing or scheduling maintenance and repairs as needed Assist with onboarding new employees as needed Assist with basic equipment troubleshooting (help connect monitors, troubleshoot AV, become familiar with common headset issues, etc.) Perform clerical tasks as needed including data entry, filing, photocopying, scanning etc. Your Capabilities and Credentials Positive attitude and excellent customer service skills Professional appearance with a friendly, helpful, people-oriented demeanor Ability to multi-task and work well under pressure Must be a team player Strong organizational skills and have the ability to problem solve Proficient in Microsoft Suite including Outlook, Teams, Word, Excel, PowerPoint Strong communication skills both written and oral Strong time management skills and ability to deliver task on time Ability to work with a variety of people and personalities and always maintain professionalism Ability to learn new skills and apply them to everyday tasks Versatility, flexibility, and willingness to work within frequently changing priorities Flexibility in schedule to arrive early or stay late depending on special events Willing and able to take initiative Requires administrative experience, reading, writing, grammar, math, and good clerical and communication skills. Ability to lift 30 lbs Education and Experience

High School Diploma or GED equivalent required

Minimum of 2-3 years' related experience

Schedule

Must be able to maintain a consistent schedule Monday – Friday of 8am – 5pm/6pm (we work on an alternative schedule).

This is a full-time position that requires working in the office. 

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec  is a place where the best and brightest come to build on each others’ talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Additional Information Salary Range(s): Pay transparency laws require employers to provide the following information for positions that may be in the following jurisdiction(s): Location Description: Min/Max Pay Range for postings located in CA (SF Area includes SF, SJS & WLC) Min Pay Range: $27 Per Hour Max Pay Range: $37 Per Hour Note: The final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.