About the Role: Role: The Receptionist is the key function for a pleasant office environment. This role ensures the facilities are tidy and well-functioning, greets employees, guests, and visitors, manage the switchboard 08:30-17:00, provides support as a conference host, keeping facilities vendor contracts up to date and maintaining relations with vendors, work closely with the Facilities & Events Manager in office security issues and assist the Events & Facilities Manager in other ad-hoc tasks. The role demands high collaboration qualities, making the daily work transparent between the team members. Working hours: This position is bound to operating hours, 08:00-17:00, including 1 hour lunch. Local events will require off-hour work approximately once a month but may both increase or decrease. Key Responsibilities Conference Host: Keep all conference rooms tidy during the day’s planned events. Service, when requested, with lunch, coffee, print outs or other requirements. Refurnish rooms when requested and be proactive when not. Facilities Coordinator: Manage the office environment Including effectiveness of facilities and multi-use areas General maintenance and order of the premises Cleanliness of shared areas, such as kitchen, dining room and lounge Acquiring supplies as needed Office Administration: Managing contacts with vendors (where not managed centrally by OSTTRA), including building management, office supply, cleaning and other services, office machines, utilities, etc. Contribute to purchasing processes when new vendors are selected, or new services/products are purchased On/off boarding staff in Jira administration system such as information of the premises, alarm and safety, staff photos, mobile phone subscription, access to the office Co-ordinate with administrative personnel in other office locations Reception: Handle telephone calls to the main number, screening calls and distributing messages to staff asked for Welcome visitors in a professional way, verifying their identity (follow security procedures and the visitor’s policy) and ensuring that they receive a good impression of the company Ensure the lobby are tidy and welcoming each day, during the whole day Handle post and shipments including; screening and distributing incoming post and handling outgoing post, booking and preparing shipments and courier items for pickup and handling outgoing shipments, receiving incoming shipments and courier items, distributing them to the final receiver Assist colleagues with other administrative duties when time allows Events: Assist the Facilities and Events Manager with set up for events Help with the execution on the day of the event to set up the venue etc In any of above responsibilities it is significant that any documentations are filed and archived in a transparent way within the group. This applies to both physical and electronic documentations. Key Skills: Applicable education includes: Applicable training and/or experience in administrative duties, including reception Languages: excellent English required, other languages a plus Other training/experience: Experienced user of MS Office environment is a must An eye for details Elevated level of structured and organized approach Maintaining several tasks simultaneously Janitor qualities, including but not limited to, handling smaller refurnishing, executing larger conference rooms set ups, keeping the facilities up to date with our high demands, putting pride in knowing your office Problem solver Must be able to work beyond instructions in the framework of a clearly stated purpose and goal Service minded Prestige less Proactive About OSTTRA Candidates should note that OSTTRA is an independent firm, jointly owned by S&P Global and CME Group. As part of the joint venture, S&P Global provides recruitment services to OSTTRA - however, successful candidates will be interviewed and directly employed by OSTTRA, joining our global team of more than 1,200 post trade experts. OSTTRA was formed in 2021 through the combination of four businesses that have been at the heart of post trade evolution and innovation for the last 20+ years: MarkitServ, Traiana, TriOptima and Reset. OSTTRA is a joint venture, owned 50/50 by S&P Global and CME Group. With an outstanding track record of developing and supporting critical market infrastructure, our combined network connects thousands of market participants to streamline end to end workflows - from trade capture at the point of execution, through portfolio optimization, to clearing and settlement. Joining the OSTTRA team is a unique opportunity to help build a bold new business with an outstanding heritage in financial technology, playing a central role in supporting global financial markets. Learn more at www.osttra.com. What’s In It For You? Benefits: We take care of you, so you can take care of business. We care about our people. That’s why we provide everything you—and your career—need to thrive at S&P Global. Our benefits include: Health & Wellness: Health care coverage designed for the mind and body. Flexible Downtime: Generous time off helps keep you energized for your time on. Continuous Learning: Access a wealth of resources to grow your career and learn valuable new skills. Invest in Your Future: Secure your financial future through competitive pay, retirement planning, a continuing education program with a company-matched student loan contribution, and financial wellness programs. Family Friendly Perks: It’s not just about you. S&P Global has perks for your partners and little ones, too, with some best-in class benefits for families. Beyond the Basics: From retail discounts to referral incentive awards—small perks can make a big difference. For more information on benefits by country visit: https://spgbenefits.com/benefit-summaries ----------------------------------------------------------- Equal Opportunity Employer S&P Global is an equal opportunity employer and all qualified candidates will receive consideration for employment without regard to race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, military veteran status, unemployment status, or any other status protected by law. Only electronic job submissions will be considered for employment. If you need an accommodation during the application process due to a disability, please send an email to: EEO.Compliance@spglobal.com and your request will be forwarded to the appropriate person.  US Candidates Only: The EEO is the Law Poster http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf describes discrimination protections under federal law. Pay Transparency Nondiscrimination Provision - https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf ----------------------------------------------------------- 20 - Professional (EEO-2 Job Categories-United States of America), BSMGMT203 - Entry Professional (EEO Job Group) Job ID: 311066 Posted On: 2025-01-20 Location: Stockholm, Sweden