Many of the world’s top engineers and scientists come together in our Water business because they view a community’s interaction with water a bit differently—as a single holistic system, rather than unconnected networks divided by jurisdictional boundaries. Working throughout the hydrologic cycle, we are delivering sustainable solutions to make sure water is where it should be and available when needed. Our experts guide our work with scientific rigor, an innovative spirit, and a vision for growth. Every day, we help communities improve, reuse, and protect this precious resource for future generations. By 2025 we’re hiring 2,000 people (like you) to join our team. Grow with us, H2O+U. 

Your Opportunity

We are currently seeking a part-time Receptionist/Administrative Assistant to assist the Office Coordinator with managing the reception desk in our Ann Arbor, Michigan office.  As an integral member of the Administrative Team, you will provide day to day support to the office, colleagues, and project teams as required.

Your Key Responsibilities

Receptionist/Administrative Assistant tasks – 50% of the role

Perform clerical and administrative functions such as filing, sorting, mail and package handling, and scheduling appointments/events Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges, etc.) Answer phones and greet guests Assist with event planning and preparation Order office supplies and maintain supply inventory Review and submit invoices for payment to Accounts Payable Monthly Health and Safety checks on equipment such as AED, fire extinguisher, and first aid kits Assist with printing and laminating Ensure proper operation of printing and laminating equipment such as completing preventative maintenance requirements and calling for repairs Format internal and external memos, letters, correspondence, and reports Support HR and the onboarding process Keep kitchen supplies stocked and unload dishwasher Perform other administrative duties as requested

Office Safety and Environment Coordinator tasks – 50% of the role

Designated Office Safety and Environment Coordinator (OSEC) is to act as a resource to local office operations in the administration of day-to-day Health, Safety, Security and Environment activities. The OSEC promotes Stantec’s safety-related and sustainability programs and may assist in the development and revision of tools and documentation. The duties of the OSEC include, but are not limited to:

Maintain a secure filing system containing the forms, reports, and training records required by the HSSE Program. Act as a local resource for the HSSE Program, employee comments, concerns, and suggestions. Bring relevant items forward at OSEC meetings and/or Joint Health and Safety Committee meetings. Help project managers, supervisors, and others obtain appropriate safety and environment equipment for employees working their projects. Conduct HSSE Program orientation for new employees. Post and distribute HSSE Program documents such as policies, rules, practices, procedures, and forms. Help supervisors and project managers prepare and file incident reports and conduct investigations. If required, assist with the completion of corrective actions. Support efforts to track Stantec’s eco-footprint by providing information on resource management at an office level. Also, support efforts to disseminate corporate information on our environmental commitment to the local operations. Communicate HSSE initiatives and support messaging in their area of responsibility. Participate in regional OSEC conference calls. Assist in facility or office inspections as required. Coordinate HSE training as identified by HSSE Program requirements and hazard assessment. Participate in HSSE professional development opportunities as needed. Schedule or coordinate medical surveillance activities for required employees.

Your Capabilities and Credentials

Strong written and verbal communication skills Ability to provide follow up in a timely manner and prioritize multiple tasks and competing deadlines with a keen attention to detail Ability to work effectively within a group, as well as independently, and enjoy working with different personality styles and management levels Skills in using computer applications for word processing, spreadsheets, databases, internet navigation, e-mail, calendars, and applications that include Teams, Adobe and intermediate to advanced skills in Microsoft products that include Outlook, Word, Excel, and PowerPoint

Education and Experience

Minimum of High School Diploma or equivalent Minimum of two (2) years’ experience working in a professional office environment

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Additional Information