Job Title: Receptionist/Administrative Assistant

Job Description

We are seeking a detail-oriented and organized Administrative Assistant to join our team. The successful candidate will manage client documentation, assist with marketing duties, and provide administrative support to our client's Investment Sales team. This role offers the opportunity to convert to a permanent associate position.

ResponsibilitiesAssist with proposal creation and routing for transactions.Manage all client documentation (LOIs, listing agreements, commission agreements, lease or sale documentation, etc.).Ensure all listing materials (printed and digital) are accurate and up-to-date.Assist Investment Sales team with marketing administrative duties.Assist with the creation and distribution of press releases and brokerage announcements.Frequently post to social media about featured property listings, new listing announcements, completed transactions, and other relevant posts.Assist in the implementation of all marketing efforts as assigned by Director.Ensure printed marketing material is readily available for the brokerage team.Assist with tour preparation by printing tour materials.Help coordinate brokerage functions and events.Assist with deal invoicing and tracking.Obtain and maintain an outside broker list.Ensure distribution lists are constantly updated.Answer, screen, and forward incoming main line calls while providing basic information when needed.Enter work orders from tenants that come through the main line when necessary.Perform other clerical duties such as filing, photocopying, collating, and faxing when required.Essential Skills2+ years’ experience in an administrative role.General knowledge of brokerage processes and work history in the real estate industry preferred.Good organizational and time management skills.Excellent attention to detail.Strong computer and office skills.Proficient with Microsoft Office Suite and Adobe.Additional Skills & QualificationsExperience with MS Excel/Suite.Experience in front desk reception and data entry.Strong customer service skills.Work Environment

Open work environment. Monday to Friday, 8:30 AM to 5:00 PM. 37 hours in the summer with early Fridays out by 2-3 PM. Usually a 38-hour total work week.

Pay and Benefits

The pay range for this position is $18.00 - $21.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Baltimore,MD.

Application Deadline

This position is anticipated to close on Feb 21, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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