Receptionist Bilingual EnglishFrench Full Time 800am 400pm or 1200pm 800pm Kallo Inc KALOOTC US improves the quality and efficiency of care by providing centralized congruent solutions that address healthcare and business issues for Ministries of Health hospitals physicians other healthcare organizations Our technology suite transforms healthcare delivery via rural healthcare disease management clinical globalization and oHealth solutions Specialties MobileCare RuralCare Hospital Information Systems Telehealth Systems Pharmacy Information Disaster Management Air and Surface Patient Transportation Systems Clinical Training Position Overview In this role you will be the face of the company meeting and greeting clients and also be front line contact responsible for responding directing and distributing all incoming inquiries and information phone email or in person The role also coordinates administrative services and assists with administrative duties as required Accountabilities Greet assist and direct visitors Receive respond to and direct incoming calls Respond efficiently to general inquiries by various methods ie phone e mail mail Coordinate the reservation of boardroom meeting rooms Maintain a professional reception area including dissemination of information materials Pick up sort open and distribute incoming mail and coordinate outgoing mail Open respond to and distribute incoming e mails in general mailboxes and process changes on member records Follow up on all returned mail and email to update records Assist in faxing photocopying and preparing courier packages Code shared services invoices and respond to all suppliersservice providers inquiries Manage Grand Toy and Staples accounts setup and deactivation of accounts as required Monitor office and kitchen supplies and reorder when required Facilitate inter office communication including updating telephone list Maintain employee licence plate listing Manage taxi chit distribution and log Key Deliverables during First 12 to 24 Months Coordinate coding and authorization of invoices requiring multiple signatures ie courier phone etc Order office and other supplies and maintain adequate inventory levels ensuring good quality and competitive prices including coordinating shedding company Liaise with Building management and other suppliers and service providers Coordinate long distance codes and calling cards conference calls and accounts access cards etc Qualifications and Requirements Fluently bilingual is required English and French both written and spoken Post secondary education an asset 1 year office experience experience in reception duties is preferred Good listening skills and ability to follow instructions Customer focused with excellent interpersonal skills Ability to work in a team and be collaborative Organized with good time management skills Strong MS office and keyboard skills Ability to work with field offices considering cross cultural sensitivities and respect at all times Ability to work effectively in teams and independently demonstrating initiative and creativity when solving problems Flexible with ability to meet deadlines and adhere to organizational policies and procedures Experience with a multinational organization Excellent diplomatic interpersonal and communication written and verbal phone and in person skills Ability to prioritize and effectively execute tasks in a high pressure environment is crucial Strong initiative assertiveness negotiation problem solving and decision making skills Good logical interpersonal written and oral communication abilities with a strong attention to detail Organizational planning information gathering and monitoring skills Kallo Inc has a diverse workforce and is an equal opportunity employer We appreciate all applications If you are among the most suitable for this position we will be in touch with you shortly Only those individuals selected for an interview will be contacted For more information on Kallo and ongoing business developments please visit us at wwwkalloincca Apply Now