The primary purpose of your position is to perform administrative detail including record keeping, maintaining the switchboard, and follow-up functions to assist the Administrator/Executive Director/Designee in meeting the administrative needs of the community.
ESSENTIAL FUNCTIONS
Develop and maintain a good working rapport with inter-department personnel, as well as other departments within the community to assure that administrative services and activities are properly maintained.
Greets and directs visitors & family members.
Accumulate, maintain and provide statistical data as directed.
Ensure that adequate financial records and cost reports are submitted to the Executive Director/Administrator or Designee on a timely basis as directed.
Processes payments for deposit in accordance with established guidelines.
Schedules appointments, processes mail, answers the switchboard.
Ensure that the office is maintained in a clean and safe manner and that necessary equipment and supplies are maintained.
Orders and manages supplies.
Is responsive to the needs of the elders living in the community. Responding to internal and external inquiries in a courteous manner.
Assist in preparing financial and statistical reports including census report.
Assists department managers with various administrative functions, including copies, letters, preparing binders, etc.
MINIMUM QUALIFICATIONS
High School Diploma or equivalent.
Previous experience as a receptionist or in a secretarial position preferred.
Ability to utilize and maintain standard office equipment, e.g., copier, printer, fax shredder, phone system, personnel computer, etc.
Previous experience working in long-term care or with the geriatric population preferred.
Our Commitment to Diversity and Inclusion
Trinity Health is one of the largest not-for-profit, Catholic healthcare systems in the nation. Built on the foundation of our Mission and Core Values, we integrate diversity, equity, and inclusion in all that we do. Our colleagues have different lived experiences, customs, abilities, and talents. Together, we become our best selves. A diverse and inclusive workforce provides the most accessible and equitable care for those we serve. Trinity Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by law.