JOB SUMMARY

The Receptionist provides clerical and basic administrative support services to the Senate Committee on Ways Means (Committee). Generally, this position is the Committee’s first point of contact with the general public or with persons bringing business before the Committee and its staff, so the Receptionist must demonstrate professionalism, courtesy, and efficiency in the performance of the job. The Receptionist reports to the Chief of Staff to the Committee.

JOB DUTIES AND RESPONSIBILITIES

Primary Duties and Responsibilities:

Answer office phones and email, check, sort, and distribute the mail, receive visitors, manage Committee correspondence, greet visitors to the State House, and facilitate routine inter-office communications.Respond to caller requests for information on Committee and legislative matters.Create and maintain records of reports and other materials received by the Committee from state agencies or other sources.

Other Duties and Responsibilities May Include:

Label bill folders for office attorneys.Order, maintain, and distribute office supplies.Provide general clerical support to Committee staff.Provide administrative support to special projects.Maintain calendar and schedule meetings for the Chair and the Chief of Staff.Perform other duties as assigned.

JOB SUMMARY

The Receptionist provides clerical and basic administrative support services to the Senate Committee on Ways Means (Committee). Generally, this position is the Committee’s first point of contact with the general public or with persons bringing business before the Committee and its staff, so the Receptionist must demonstrate professionalism, courtesy, and efficiency in the performance of the job. The Receptionist reports to the Chief of Staff to the Committee.

JOB DUTIES AND RESPONSIBILITIES

Primary Duties and Responsibilities:

Answer office phones and email, check, sort, and distribute the mail, receive visitors, manage Committee correspondence, greet visitors to the State House, and facilitate routine inter-office communications.Respond to caller requests for information on Committee and legislative matters.Create and maintain records of reports and other materials received by the Committee from state agencies or other sources.

Other Duties and Responsibilities May Include:

Label bill folders for office attorneys.Order, maintain, and distribute office supplies.Provide general clerical support to Committee staff.Provide administrative support to special projects.Maintain calendar and schedule meetings for the Chair and the Chief of Staff.Perform other duties as assigned.

MINIMUM QUALIFICATIONS

High school diploma or equivalent and at least 1 year of relevant work experience. An Associate’s degree or higher in a related field may be substituted for 1 year of relevant work experience.Demonstrated experience with basic office equipment and systems including telephones, photocopiers, email, and office computer applications, such as Microsoft Office Suite and remote meeting platforms.Clerical, front desk, or customer service experience preferred. Temperament to communicate with a variety of personalities in a tactful, positive, and professional manner.Excellent interpersonal skills with the ability to work cooperatively and professionally in a dynamic work environment.Excellent oral and written communication skills.Strong organizational skills and attention to detail.Ability to produce quality work under pressure and in a fast-paced environment.Ability to maintain a flexible schedule including working extended hours, possibly on nights and weekends.

Please submit a resume along with a cover letter.

The Senate’s total compensation package features an outstanding set of state employee benefits for eligible employees which you may consider towards your overall compensation, including, but not limited to:

75% state-paid medical insurance premiumReasonable Dental and Vision PlansFlexible Spending Accounts and Dependent Care Assistance programsLow-cost basic and optional life insurance - Retirement Savings: State Employees' Pension and a Deferred Compensation 457(b) plan12 paid holidays per year and competitive Sick, Vacation, and Personal TimeCompetitive Senate-sponsored parental leave - Tuition Benefit for employees and spouses at state colleges and universitiesLong-Term Disability and Extended Illness program participation optionsEmployee Assistance Programs - Professional Development and Continuing Education opportunitiesQualified Employer for Public Service Student Loan Forgiveness Program

The Massachusetts Senate is an Equal Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religious creed, national origin, ancestry, disability, gender, gender identity, sexual orientation, genetic information, pregnancy, military, and veteran status, or any other characteristic protected under applicable federal, state, or local law. Our goal is to be a workforce that is representative, at all job levels, of the diverse commonwealth we serve, and women, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

MINIMUM QUALIFICATIONS

High school diploma or equivalent and at least 1 year of relevant work experience. An Associate’s degree or higher in a related field may be substituted for 1 year of relevant work experience.Demonstrated experience with basic office equipment and systems including telephones, photocopiers, email, and office computer applications, such as Microsoft Office Suite and remote meeting platforms.Clerical, front desk, or customer service experience preferred. Temperament to communicate with a variety of personalities in a tactful, positive, and professional manner.Excellent interpersonal skills with the ability to work cooperatively and professionally in a dynamic work environment.Excellent oral and written communication skills.Strong organizational skills and attention to detail.Ability to produce quality work under pressure and in a fast-paced environment.Ability to maintain a flexible schedule including working extended hours, possibly on nights and weekends.

Please submit a resume along with a cover letter.

The Senate’s total compensation package features an outstanding set of state employee benefits for eligible employees which you may consider towards your overall compensation, including, but not limited to:

75% state-paid medical insurance premiumReasonable Dental and Vision PlansFlexible Spending Accounts and Dependent Care Assistance programsLow-cost basic and optional life insurance - Retirement Savings: State Employees' Pension and a Deferred Compensation 457(b) plan12 paid holidays per year and competitive Sick, Vacation, and Personal TimeCompetitive Senate-sponsored parental leave - Tuition Benefit for employees and spouses at state colleges and universitiesLong-Term Disability and Extended Illness program participation optionsEmployee Assistance Programs - Professional Development and Continuing Education opportunitiesQualified Employer for Public Service Student Loan Forgiveness Program

The Massachusetts Senate is an Equal Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religious creed, national origin, ancestry, disability, gender, gender identity, sexual orientation, genetic information, pregnancy, military, and veteran status, or any other characteristic protected under applicable federal, state, or local law. Our goal is to be a workforce that is representative, at all job levels, of the diverse commonwealth we serve, and women, minorities, veterans, and persons with disabilities are strongly encouraged to apply.