Records Admin Coordinator Job ID 198229 Posted 18-Dec-2024 Service line GWS Segment Role type Full-time Areas of Interest Administrative Location(s) Seattle - Washington - United States of America **About the Role:** As a CBRE Records Administrative Coordinator, you will performs diversified technical, clerical, and administrative support functions related to records creation, retention, retrieval, and storage. Responds to all records requests in a timely manner to facilitate workflow and scheduling for department staff. This job is part of the Office Operations function. They are responsible for providing office support to a client, business function or individual contributor. **What You’ll Do:** + Sort and classifies information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order. + Add new material to file records or build new files as needed. + Find and retrieve information from files in response to requests from authorized users. Keeps records of materials filed or removed using logbooks or computer. + Uses appropriate technology to image and index documents for storage on imaging or document storage platform and may assist users for the platform. Verifies' quality and accuracy of scanned images. May coordinate imaging services provided by third party. + Perform general file maintenance including moving items to archives per established guidelines or requirements. + Maintain inventory onsite and offsite records in compliance with business requirements. + Act as lead on document management responsibilities pertaining to high-profile clients. + Assists manager or takes lead in documenting and maintaining departmental procedures and make efforts to analyze and streamline processes related to document building, use, storage and retrieval. Assists with systems upgrades. + Other duties as assigned. + Assists manager or takes lead in documenting and maintaining departmental procedures and make efforts to analyze and streamline processes related to document building, use, storage and retrieval. Assists with systems upgrades. **What You’ll Need:** + High School Diploma or GED with up to 2 years of job-related experience. Formal training preferred. + Excellent written and verbal communication skills. + Ability to follow basic work routines and standards in the application of work. + Communication skills to exchange straightforward information. + Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc. + Ability to work in multiple software platforms and learn and retain technical software applications quickly. + Strong organizational skills with an inquisitive mindset. + Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups. + May need to be physically able to lift and move 30-40 boxes and operate a two-wheel dolly. **Why CBRE?** When you join CBRE you will have the support and resources of a global firm where an entrepreneurial mentality is encouraged. You'll realize your potential with exciting work, fast-paced assignments, an environment of constant learning and dedication to results! To enable your success, we provide the best tools, training and leaders in the industry. Our culture is built on our RISE (https://www.cbre.com/about-us/culture-and-history) values and reflects the needs and perspectives of our clients and our people. Our work is guided by our North Star: Crafting the real estate solutions of tomorrow, so businesses and people thrive. Coming to work for CBRE, you will receive a comprehensive benefits package, 401k, and extraordinary perks such as career growth and longevity! **Disclaimer** Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future. CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Records Admin Coordinator position is $45,000 annually [or $21.64 per hour] and the maximum salary for the Records Admin Coordinator position is $60,000 annually [or $28.85 per hour]. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. **Equal Employment Opportunity:** CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. **Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada). **NOTE:** Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter. CBRE GWS CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies. Find out more (https://www.cbre.com/real-estate-services/directory/global-workplace-solutions) CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)