Williams Lea is hiring for a Records Associate for our Chicago office to work Monday to Friday 8:30 am to 5:30 pm!

Pay: $23.75 - $25.00/hour

Benefits:

Various health insurance options & wellness plans (Medical, Dental, Vision, Prescription Drug)401k Retirement Savings Plan Including Employer MatchPaid Time Off (PTO)Life InsurancePaid Parental LeaveShort-term & Long-term DisabilityHealthcare & Dependent Care Flexible Spending AccountsDomestic Partner CoverageCommuter BenefitsLegal AssistanceEmployee Assistance Program (EAP)Additional Employee Perks and Discounts

The candidate for this Records Associate position will be responsible for delivering exceptional customer service to our clients within a corporate law firm environment. Work requirements include file creation, labeling, retrievals, transfers, destruction, tracking and also document scanning. This position requires regular professional written and verbal communication with our clients, other departments and vendors. Coordination of records scanning and retrieval projects with other departments and external vendors is also required for this position. Good working skills in Microsoft Word, Excel, Outlook, Adobe PDF, eDocs DM and Legal Key are essential for this position.

Job Responsibilities:

Following all established internal Records proceduresPDF quality control, profiling and saving to the Document Management SystemCreation of new files and revision of existing filesData entry into the records management databaseAdhering to document retention policiesLabeling, moving and shelving filesFollow-up on checked-out files as neededProcess and file incoming records under their respective client mattersParticipate in diverse ongoing Records projects regularlyCoordinate and track scanning projects between Records and other departmentsDaily scanning of documents using computer desktop scanners and Adobe PDFUsing a handheld barcode scanner to track the location and movement of internal filesTrack and retrieve files from internal or external locations as needed for client requestsProcessing inactive and closed files in preparation for transfer to off-site storageWork with offsite storage vendors on retrieval/storage of files via web interface or phoneRouting and tracking of locked shred bins managed by Records for the firm’s NY officeMaintaining daily productivity tracking logs of all department activities and projectsResearch of client and matter information in various firm databases as neededWorking on any other reasonable request for Records related assistanceMaintaining the highest levels of confidentiality of all firm records and files

 

Job Requirements:

High school diploma or equivalent, college degree preferredDocument scanning and Adobe PDF toolset experience preferredPrior legal records experience requiredExcellent attention to detail and strong consistent task focusProfessional, effective written and oral communication skillsExcellent interpersonal and teamwork skillsEffectively complete tasks without constant supervisionAbility to multi-task and meet multiple deadlinesIntermediate Windows 10 based computer skills requiredGood working skills in Microsoft Word, Excel and Outlook requiredLegal Key and eDocs DM experience requiredAbility to handle sensitive and/or confidential materials requiredCapacity and willingness to climb short ladders/step stoolsMust be able to lift up to 50 lbs. and push carts full of files on a regular basisAble to load, push, and unload carts of boxes or files as neededCapable of understanding client inquiries and providing effective responses

Who we are: In a rapidly changing world, the ability to innovate and break new ground drives progress. Williams Lea has harnessed this ability for more than 200 years.

Our 5,200+ talented employees worldwide are experts in delivering efficient business processes in complex and highly regulated environments.

We’re always progressing. Connecting technology with expertise and strong processes to transform support services. As we enter our third century, we continue helping businesses thrive in a future driven by digitization and virtualization.

It is the policy of Williams Lea to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity of expression, marital or domestic/civil partnership status, disability, veteran status, genetic information, or any other basis protected by law.

Williams Lea is a drug-free workplace and performs pre-employment substance abuse testing.

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