Williams Lea is hiring for a Records Associate for our Miami office to work Monday to Friday 8:00 am to 5:00 pm!

Pay: $18.75/hour

Benefits:

Various health insurance options & wellness plans (Medical, Dental, Vision, Prescription Drug)401k Retirement Savings Plan Including Employer MatchPaid Time Off (PTO)Life InsurancePaid Parental LeaveShort-term & Long-term DisabilityHealthcare & Dependent Care Flexible Spending AccountsDomestic Partner CoverageCommuter BenefitsLegal AssistanceEmployee Assistance Program (EAP)Additional Employee Perks and Discounts

The Records Associate is responsible for delivering exceptional customer service to our clients in Records services, including, but not limited to file and database maintenance, fulfilling client record requests and general records and office duties, as needed.

Job duties

(* denotes an “essential function”)*Perform records services work according to established policies and procedures*Assess job requests, identify correct process needed to create and manage records files, and ensure appropriate completion throughout task lifecycle*Use established standards and formats to create new records files, conduct data entry into records management database, prepare records and records boxes for off-site storage, as necessary*Locate and retrieve records files, liaise with storage vendors when needed *Adhere to record and document retention policies, including following up on the proper return, collect, and refiling of records*Use customer service skills to maintain and enhance customer relationships, or otherwise complete records requests to client satisfaction*Demonstrate intermediate use of equipment/technology/software and hardware necessary to perform job functions *Utilize appropriate logs and/or tracking software for all assigned work*Prioritize workflow requests and meet contracted deadlines for accepting, completing, and delivering all work*Communicate with peers, supervisor or client on job or deadline issuesHandle sensitive and/or confidential documents and informationMay perform Quality Assurance on work of othersMay train new staff membersInteract with clients in person, over the phone or electronicallyAdhere to Williams Lea policies in addition to client site policiesUse equipment and supplies in a cost-efficient mannerTroubleshoot basic equipment problemsAssist Office Services or peer teams in other service lines, as neededComplete other tasks and assignments as assigned by managementBe able to lift up-to 50 lbs. on a regular basis, including but not limited to pushing carts of files and lifting boxes of files

Job qualifications

Highschool diploma or equivalent required. Higher level education preferred or equivalent work experienceMinimum 2 years’ experience preferably in a legal, banking or large corporate environmentLegal records services, record-keeping, records management experience Intermediate skill in the use of MS Office software (Word, Excel)Knowledge of software programs for legal records services, records management or record-keeping preferredKnowledge of a legal timekeeping or job tracking system is preferredAbility to work in a fast-paced, team environment, working both independently and collaborativelyAbility to prioritize work, balance projects and meet deadlines in a timely mannerAttention to detail with good organizational skills and emphasis on accuracy and quality, even with high volume of repetitive tasksAbility to handle sensitive and/or confidential documents and information Ability to make decisions that conform to business needs and policyGood problem-solving skills, with the ability and understanding of when to escalate a problem to a supervisory level.Good written and verbal communication skills, including professional telephone and email etiquetteMust be self-motivated with positive can-do attitudeProven customer service skills are required to create, maintain and enhance customer relationshipsMust be able to interact effectively with multi-functional and diverse backgrounds

 

Working conditions

Position operates at sites with maximum of 24/7 operations.  Individual shift requirements will vary by siteAbility to work overtime as neededWork is performed in a professional work environmentProfessional attire requiredHazards include working with office machines (computers, peripherals, copiers, faxes, scanners, bindery equipment, paper cutters, paper, toner) and cleaning suppliesMust be able to work standing up all or most of the time

Who we are: In a rapidly changing world, the ability to innovate and break new ground drives progress. Williams Lea has harnessed this ability for more than 200 years.

Our 5,200+ talented employees worldwide are experts in delivering efficient business processes in complex and highly regulated environments.

We’re always progressing. Connecting technology with expertise and strong processes to transform support services. As we enter our third century, we continue helping businesses thrive in a future driven by digitization and virtualization.

It is the policy of Williams Lea to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity of expression, marital or domestic/civil partnership status, disability, veteran status, genetic information, or any other basis protected by law.

Williams Lea is a drug-free workplace and performs pre-employment substance abuse testing.

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